Job description

This is a remote position.

Schedule:

Monday to Thursday; 7:30am to 4:30pm, London, UK time (2:30 PM to 11:30 PM Manila Time); 8 hours per day with 1 hour unpaid break
Friday; 7:30am to 3:00pm London, UK time (2:30 PM to 10:30 PM Manila Time); 7 hours with 30 minutes unpaid break

Job Summary:

The Pre-Construction Coordinator is responsible for supporting the Pre-Construction Manager by ensuring that all preparatory steps during the quotation phase of construction projects are completed efficiently and effectively. The role requires collaboration with clients, architects, engineers, contractors, and suppliers to ensure the project's deliverability. This position involves managing multiple projects simultaneously, coordinating stakeholder inputs, and ensuring all requirements are met before construction begins.

Key Responsibilities:

Documentation and Enquiry Management:
- Download and manage all enquiry documents and create enquiry packs for each project, including door schedules, elevations, specifications, and ironmongery details.
- Provide comprehensive project summaries, including location details, building types, proximity to key landmarks (e.g., sea), and other relevant project information.
Programme Management:
- Understand project programmes and draft initial programme templates to be included in the Rotec bid.
- Monitor project programmes and make necessary adjustments based on the final product and margin strategy.
Workload Prioritization:
- Manage departmental workload effectively to ensure deadlines are met and tender submissions are completed on time.
- Draft concise documentation for each tender submission, detailing any specific requirements such as the client’s Bill of Quantities (B of Q) and other essential tender submission documents.
Bid and Quotation Strategy Support:
- Assist in drafting quotation strategies for various project sizes, ensuring all key information is included for Pre-Construction Managers to finalize the product and margin strategy.
- Support bid management by preparing draft programme templates and detailed proposals to ensure alignment with the overall bid strategy.
Major Work Proposal Coordination:
- Develop draft proposal strategies for large-scale projects, ensuring that all necessary cost estimates and strategic information are included.
- Coordinate the completion of major work proposals with input from relevant parties (e.g., commercial, health and safety).
Risk Management:
- Support the Pre-Construction Manager in identifying potential project risks and challenges, and assist in creating contingency plans to mitigate risks within the quotation strategy.
Client Satisfaction:
- Ensure thorough preparation and attention to detail to deliver a project that meets or exceeds client expectations.
- Maintain regular communication with clients and stakeholders throughout the pre-construction phase.
Reporting and Data Management:
- Provide regular reports to the Pre-Construction Manager on the progress of pre-construction activities, including key updates, statuses, and data quality.
- Ensure that all data and procedures are followed according to established standards.

Requirements

Bachelor’s degree in Construction Management, Architecture, Engineering, or a related field.
2+ years of experience in pre-construction coordination, project management, or a similar role in the construction industry.
Strong understanding of construction programmes, project specifications, and tender processes.
Excellent organizational and multitasking skills, with the ability to manage multiple projects and deadlines simultaneously.
Strong communication skills and the ability to work effectively with clients, contractors, and internal teams.
Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, Primavera).
Ability to analyze project data, identify risks, and assist in formulating strategies to mitigate risks.
Attention to detail and strong problem-solving skills.