Job description

Job Summary:

The Virtual Assistant - Compensation and Benefits will support the C&B team in managing various C&B-related tasks. This role will focus on employee lifecycle processes (onboarding, contract updates, offboarding), payroll assistance, employee benefits processing, leave monitoring, and other administrative duties as assigned by the C&B Lead. This role requires excellent organizational skills, attention to detail, and the ability to work autonomously in a remote setting.

Responsibility

Assist in onboarding by preparing Job Offers (JO), Non-Disclosure Agreements (NDA), and employment contracts.
Update employee contracts for renewal or permanent employment.
Assist in offboarding tasks, such as checking clearance and preparing Final Accountability Advice (FAA).
Monitor and process employee leave requests.
Assist in processing and monitoring benefits, such as maternity/paternity leave, Insurance, retirement plans, and other employee perks.
Support payroll by double-checking calculations and headcounts.
Assist in the administration of employee compensation programs, ensuring alignment with company policies and compliance with local laws.
Maintain and update employee records related to compensation and benefits in HR databases.
Monitor team emails and ensure timely responses.
Assist in addressing employee inquiries about pay, benefits, and other compensation-related matters.
Assist in maintaining and improving C&B documentation and databases.
Assist with compensation surveys and benchmarking efforts to ensure the company remains competitive in the market.
Ensure compliance with relevant labor laws and regulations related to compensation and benefits.
Generate reports and analyses related to payroll, benefits, and other compensation metrics.
Support HR leadership in developing and revising compensation policies and structures.
Help in drafting and updating benefits communications and program documentation.
Liaise with external vendors and service providers as needed for benefits administration.
Other urgent ad hoc tasks outside C&B when needed.
Must demonstrate flexibility in handling a variety of tasks as needed.

Key skills and experience

Proven experience as a Virtual Assistant or similar role, with specific experience in compensation and benefits administration.
Strong understanding of payroll processes and benefits programs.
Familiarity with HR software and databases.
Excellent organizational skills and attention to detail.
Strong communication skills, both written and verbal.
Ability to manage sensitive information with confidentiality.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
Bachelors degree in Human Resources, Business Administration, or a related field is preferred but not mandatory.

Preferred Qualifications: