Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together as a team and are respected and valued for their individual contributions.

PROFILE

We are currently seeking an experienced Document Specialist to join our weekend Document Support team on a permanent basis. The successful candidate will be responsible for providing effective document processing support services during the following hours: Friday 10:00 AM – 11:00 PM; Saturday 11:00 AM – 12:00 AM and Sunday 12:00 PM – 12:00 AM with flexibility to change shift, as needed, to meet business needs. Please note that this role is currently 100% remote.

RESPONSIBILITIES

Responsibilities include, but are not limited to:

Creating, revising and transcribing various legal documents, including agreements, prospectuses, information circulars, statements of claim, memos and letters.
Assisting with advanced document processing tasks such as mail merges, presentations, org charts, tables, graphs and Excel spreadsheets.
Assisting with document conversions and troubleshooting complex document processing issues, liaising with our Information Technology support team, as necessary.
Liaising with and providing exceptional client service to lawyers, law clerks, staff, and colleagues in DPG departments from other offices on a regular basis, to ensure that the jobs get completed.
Ensuring document formats are in compliance with firm standards and precedents.
Other duties, as required.

QUALIFICATIONS

At least 5 years of experience as a legal administrative assistant or Document Specialist.
Experience in a professional services environment would be preferred.
An enthusiastic attitude and a passion for providing excellent client service.
Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities.
Capacity to work independently, as well as in a team environment.
Superior proficiency with the Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, Teams, Adobe Acrobat Pro DC and Kofax Power PDF Advanced.
Strong aptitude to learning and using new software.
Experience working in several areas of law (Business Law, Corporate Securities, Litigation, Real Estate, Construction).
Ability to take instructions, prioritize incoming work, follow through on assignments, producing a high-quality work product.
Highly organized, critical thinker and team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines.
Flexibility to work overtime or change shifts to meet business needs, on an as-needed basis.

Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.

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