Lease Administration Clerk

CircusTrix dba Sky Zone

Lease Administration Clerk

Full-Time

Remote

Department: Legal

Reports to: Lease Administration Manager

Travel: Up to 10%

FLSA: Exempt

ABOUT US:

As the premier leader in indoor active entertainment in the United States, CircusTrix (dba Sky Zone) owns, operates and franchises over 270 parks. We have over 500,000 members and more than 60 smile-inducing attractions, making it the active play destination for kids and kids at heart!

We specialize in hosting the most memorable celebrations through thousands of unforgettable birthdays, team, and school parties every year and have been recognized as a top franchise organization in Franchise Times’ Top 400 and Fast & Serious lists, as well as the Entrepreneur’s Franchise 500.

JOB SUMMARY:

The Lease Administration Clerk is responsible for supporting the Lease Administration team with various tasks related to lease data management, document organization, invoice processing, and reporting. Key duties include entering property details and lease terms into the lease management system (Visual Lease), ensuring the accurate storage and labeling of lease-related documents, and assisting with the processing of invoices and payments.  

This position requires strong attention to detail, the ability to manage multiple tasks efficiently, and proficiency in maintaining accurate records to ensure smooth lease operations for Sky Zone locations. 

QUALIFICATIONS:

• High School Diploma or equivalent required.  Associate’s degree or higher in Business Administration, Real Estate, or a related field is preferred.
• 2-3 years of experience in lease administration, property management, or a related field.
• Previous experience with financial data entry or invoice processing.
• Knowledge of lease and property management terminology preferred.
• Familiarity with lease management software (Visual Lease or similar) is also considered a bonus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and accuracy in handling data and documents.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.

RESPONSIBILITIES:

Lease Abstraction: 

• Enter property details, lease term dates, financial data, lease options, and clauses into Visual Lease. 

• Maintain and update lease records to ensure accuracy. 

Document Management: 

• Upload lease documents into Visual Lease for easy access and organization. 

• Save all relevant documents to the Lease Administration OneDrive folder, following naming conventions (e.g., Park# - XXXXX). 

Invoice and Payment Processing: 

• Enter lease invoices into the system and track payment schedules. 

• Add one-time payments and off-cycle rent files as needed. 

• Update monthly recurring payments based on incoming invoices. 

Sales Reporting: 

• Assist with distributing sales reports based on lease requirements (annual, quarterly, and monthly). 

• Collaborate with the Lease Admin Manager for accurate and timely report distribution. 

Option Reporting and Notices: 

• Prepare monthly reports on upcoming option notice dates. 

• Generate and distribute option notice letters for lease renewals. 

Lease Administration Inbox: 

• Monitor the Lease Administration inbox and ensure timely follow-up on incoming requests and inquiries. 

PHYSICAL REQUIREMENTS:

• This position requires the ability to remain stationary at a computer for extended periods of time, with or without reasonable accommodation.  

• This position requires the ability to effectively perceive speech and express ideas over the phone and via Teams, with or without reasonable accommodation. 

Compensation range is $60,000-$65,000/yr based on qualifications and experience.  Full-time employees at Sky Zone enjoy a competitive benefits package including medical, dental, and vision coverage along with a 401k plan with company matching.  Eligibility for 401k is based on age and tenure requirements. 

We are accepting applications for this position until March 7, 2025. After this date, applications will no longer be considered for this opening unless it is reposted, however we may keep applications on file for future positions.  

CircusTrix and its brands are proud to be equal opportunity employers.  We celebrate diversity and are committed to creating an inclusive environment for all team members.