Administrative Coordinator

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Closing Date:

03/13/2025

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | IDHI Stroke Administration

Department's Website:

Summary of Job Duties:

The Administrative Coordinator is required to demonstrate complex problem solving skills by anticipating, analyzing, interpreting and solving problems in accordance with the mission and goals of the IDHI Stroke Program.

The Administrative Coordinator responsibilities include clerical and administrative operations, office and business operations, supporting HR functions, mastery of workflow, reporting and project management programs and website development and oversite.

The Administrative Coordinator responsibilities include clerical and administrative operations, office and business operations, mastery of workflow and reporting.

Qualifications:

• Associates degree in business education, management or related field PLUS four (4) years administrative support or high school diploma, GED or formal educational equivalent PLUS six (6) years administrative support

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Outlook.
• Experience with virtual meeting platforms (Teams, Zoom, Webex etc)
• Excellent organizational and interpersonal skills.
• Strong problem solving skills.
• Ability to work independently and interdependently.
• Excellent verbal and written communication skills.
• Ability to work under deadline pressure.
• Ability to work in a diverse environment with people from various cultures, backgrounds, socioeconomic status, etc.
• Maintain confidentiality requirements and laws.

Preferred Qualifications

• Bachelor’s degree in business education, management or related field PLUS two (2) years administrative support.

Additional Information:

Key Responsibilities:

• Handle calls, meetings, and mail.
• Manage calendars, contact lists, and office supplies.
• Organize files, prepare reports, and update policies.
• Support AV/Polycom needs and take meeting minutes.
• Process expenses and assist with travel arrangements.
• Order supplies, manage office equipment, and conduct inventory.
• Serve as a contact for IT, building services, and vendors.
• Assist with job postings and track new hire evaluations.
• Schedule meetings for onboarding milestones.
• Participate in meetings, committees, and planning events.
• Provide ideas for program improvements and annual reports.
• Complete additional tasks as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), ResumeCover Letter/Letter of Application, Curriculum Vitae, Letters of Recommendation, License or Certificate (see special instructions for submission instructions), List of five Professional References (name, email, business title), Proof of Veteran Status, Unofficial/Official Transcript(s)

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity:

Standing, Walking

Occasional Physical Activity:

Lifting

Benefits Eligible:

Yes