US Government Subgrant Specialist

U.S. Government Subgrant Specialist  

RMI is seeking a US Government (USG) Subgrant Specialist who will play a key role in supporting and managing RMI’s subgrantees (may also be referred to as subrecipients or subawardees). Reporting to the Sr Grant Manager and working closely with the Subgrant Lead and other Subgrant Specialist, you will provide day-to-day oversight of subgrantees that RMI partners with through subgrant agreements, including but not limited to monitoring, training, and evaluating subgrantees. The subgrantees that this subgrant specialist will work with and manage are subgrantees partnering with RMI through US Government funding (i.e. federal, state, city, county, etc.). 

Key Responsibilities 

Pre-award Activities  

• Help RMI program teams determine if a potential partner should be considered a subgrantee or contractor 

• Work with the procurement team to administer the Subgrantee Questionnaire for any new subgrantees. Collect completed documents and create/edit new subgrantee folders and update subgrant tracking in SharePoint, Monday.com, and Salesforce 

• Administer and review subgrantee budgets, budget justifications, indirect cost rates, fringe benefits, and more, to ensure compliance with the funder’s requirements 

• Support the subgrant team with all anti-terrorism, anti-money laundering, and department compliance checks of potential partners and ensure accurate tracking of all such requests  

Implementation & Close Out  

• Help maintain and manage RMI’s subgrant database  

• Hold kick-off meetings with subgrantees after a fully executed agreement is in place to discuss key terms and conditions, reporting requirements, and more 

• Provide training and capacity building activities to subgrantees, as needed 

• Track subgrantee financial and programmatic reporting, ensuring timely receipt of these reports from subgrantees 

• Conduct timely review and approval of all subgrantee reporting/invoicing, ensuring proper spend per subgrantee's budget categories, communicate pre-approval to RMI program team, provide approval in Workday and input budget vs. actual information into subgrant trackers 

• Schedule and facilitate routine check-ins meetings with RMI program teams, procurement and legal to ensure alignment on subgrants 

• Work in partnership with Grant Managers and Program Teams to identify and facilitate necessary budget revisions for subgrantees 

• Closely track all end dates of RMI’s subgrants and work with RMI program staff if addendums are needed 

• Assist with draft subgrant addendums for things such as budget revisions, no-cost extensions, additional funding, additional scope, etc. 

• Track and provide analysis and metrics of current and closed subgrants, e.g., spending patterns, outstanding reports  

• Work with the subgrant team, RMI program staff and subgrantees on subgrant close out, e.g., documentation, distribution of inventory, retention of intellectual property, audit, etc.  

Other / miscellaneous  

• Along with the subgrant team, provide training and resources to RMI staff on RMI’s subgrant procedures 

• Provide guidance and act as a resource to RMI staff for all compliance-related issues pertaining to subgrantees 

• Ensure subgrantees documentation is up to date in RMI’s systems, as needed, and conduct an annual risk screening of all active subgrantees 

• On a monthly basis, review RMI's total subgrant expenditures to ensure proper accounting of subgrant expenditures on RMI's general ledger 

• On an annual basis, check USG subgrantee SAM.gov registrations to ensure they are still active and file their annual SAM.gov registration records in their subgrantee folder 

• On an annual basis, collect completed Uniform Guidance Subpart F - Audit Requirements Compliance Form from all USG subgrantees 

• Additional responsibilities, as required   

Minimum Qualifications  

• Bachelor's degree in business, finance or accounting, or an equivalent combination of education and experience  

• Minimum of three years progressive work experience in grant/contract administration with at least two years working on subgrant administration 

• Knowledge of Uniform Guidance (2 C.F.R. Part 200), Federal Acquisition Regulations (FAR), and other rules and regulations related to USG awards 

• Experience with implementing and managing subgrant processes and procedures within an international organization 

• Exceptional organization skills and the ability to multitask on several projects simultaneously  

• Excellent written and verbal communication skills  

• Exceptional interpersonal skills and rapport building  

• Proficiency in Microsoft Office  

Additional Qualifications  

• Experience with Salesforce and grant management software  

• Experience with Workday and Monday.com is a plus 

• A passion to drive change and further define a new centralized role at RMI 

• Willingness to work virtually or in an office setting  

Location  

We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado.   

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.  

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process. 

Compensation 

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The salary for this role is in between $55,000 to $67,788. You would also have an additional 5% bonus target! 

 
Benefits      

We offer a comprehensive benefits package including:      

Medical, dental, vision insurance     
403b retirement options (5% match immediately)     
Life, AD&D, short-term and long-term disability     
Professional and personal development (including LinkedIn Learning access)     
Generous paid time off    
Parental leave     
Commuter and wellness benefits     
Casual work environment      
Diversity, Equity, and Inclusion        

At RMI, our mission is to build a clean, prosperous, and secure energy future for all. For this to happen, every single person needs to be a stakeholder in the energy transition. Recruiting, hiring, mentoring, and retaining a diverse workforce that reflects the communities we serve is critical to our success. We need the widest range of perspectives to understand the systems we are trying to change. That doesn’t just mean bringing a diverse team to the table; it also means working proactively to give all job seekers and employees equitable experiences.