Job description

What Are We Looking For

MultiplyMii is in search of an Executive Assistant who will be working with our client based in Oakland, California . Our client is a full-service residential interior design firm with offices in Oakland, CA, and Atlanta, GA. They specialize in complete home renovations as well as kitchen and bath transformations.

As an Executive Assistant, you are responsible for managing a variety of administrative tasks, ensuring effective communication, and maintaining efficiency in daily operations. Your expertise in inbox and calendar management, along with your ability to handle procurement and inventory, will be crucial to the success of our team.

Beyond your experience, we're seeking a candidate who is goal-oriented, action-oriented, organized, detail-oriented, versatile, and confident. The ideal candidate will also possess outstanding English language communication skills, both written and verbal.

This role is 100% work from home.

In This Role, You Will

Efficiently manage and organize email correspondence.
Schedule meetings and send out invitations and reminders.
Send out and track newsletters in FlowDesk and potentially compile them.
Represent the firm professionally and respond adeptly to various situations.
Send emails on behalf of the team and prepare meeting agendas.
Prepare documents, handle expenses, and maintain records and perform various administrative tasks as needed
Communicate with vendors and suppliers, handling inquiries and resolving issues.
Manage and update databases using Airtable or similar project management tools.
Manages all client orders in Airtable, input information, process and track orders, and manage invoicing and checking on logistics
Oversee inventory, ensuring proper tracking and replenishment.

About You

Core qualifications:

2-4 years of experience as an Administrative Assistant, Executive Assistant, preferably within the Ecommerce Sector
Proficiency in using office software (MS Office Suite, Google Suite, etc.).
Ability to manage and organize email correspondence efficiently and sending out newsletters on FlowDesk
Ability to communicate effectively with vendors and suppliers, handle inquiries, and resolve issues.
Experience in general admin tasks (preparing docs, handling expenses, maintaining records, etc.)
Experience in Procurement
Excellent written and verbal communication skills: Represent the firm professionally and respond adeptly to various situations.

Advantageous

Expertise in managing multiple calendars efficiently, specifically for two executives.
Experience in inventory management and order management, vendor management, updating databases, and tracking delivery schedules.
Proficiency in using Airtable or similar project management tools.
Experience in or knowledge of the interior design industry

Technical Requirements (Device)

Laptop/Computer (at least 8 GB RAM)
Headset (preferable noise canceling microphone)
Fast/Stable Internet Connection (At least 10 mbps)

Why MultiplyMii

MultiplyMii, a premium recruitment & HR services company, is growing FAST and we are currently hiring an exceptional Executive Assistant who desires to be part of an exciting organization that rewards and values its team members.

One clear benefit for you beyond the long list at the bottom is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client on-boarding, supporting your unique needs, handling any challenges that might come up in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.