Academic Lectures Program Coordinator

Reports to: Manager of Adult Programs 

Classification: Contract

Schedule: 20 hours per month, 10-month engagement, flexible schedule

Pay Rate: $18/hour

Location: Remote role, preference for local candidates in the DFW area. Fully remote national candidates are also welcome to apply.

Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive.

The DMA will:

• Place art and our diverse communities at the center around which all activities radiate.
• Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art.
• Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity.

Scope of the Position:

The Academic Lectures Program Coordinator reports to the Manager of Adult Programs supporting the logistical execution of the DMA’s Special Purpose Lectures. This suite of lectures includes the Boshell Family Lecture Series on Archaeology, the Richard R. Brettell Lecture Series, Bromberg Lectures, Rosenberg Lectures, and select other endowed lecture series. The Academic Lectures Program Coordinator is responsible for managing logistics for lectures (including travel, hotel accommodations, transportation, and hospitality), producing schedules and detailed itineraries to ensure logistical aspects of each lecture are on track. The Academic Lectures Program Coordinator is part of a dynamic educational team that is engaged in many facets of events, exhibitions, performances, and community events.

Schedule: 

The Academic Lecture Program Coordinator will be required to be available for virtual meetings associated with lectures and general correspondence during the agreed upon work schedule for this project, within regular DMA business hours with the expectation for some nights and weekend hours as events require.

Duties and Responsibilities:

• Support the Manager of Adult Programs with special purpose endowed lecture projects.
• Handle communication with speakers, curators, and internal departments at the DMA.
• Coordinate with curators and Adult Programs teams on essential paperwork, track and report and submit all program expenses in a timely manner.
• Coordinate logistics, create itineraries, manage budgets, and arrange travel, housing, and ground transportation for guest speakers.
• Submit all onsite logistical information to appropriate internal departments.
• Be available onsite for day-of event coordination and management for some events.
• Attend virtual meetings during regular museum hours to coordinate logistics.
• Submit invoices and reporting expenses associated with programs.
• Work with Education Program Coordinator to create registration links.
• Create and submit website listing for events.
• Create speaker contracts and submit honorarium payments.
• Support marketing efforts by gathering text and images from speakers for use in promotion and organizing digital assets.
• Submit and update lectures on the Museum Events Master Calendar.
• Participate in reporting and evaluation of lecture programs.
• Other related project tasks.

Education, Experience, and Certification:

• Ability to work collaboratively and possess strong written and verbal communication, customer service, and organizational skills.
• Proactively solve -and handle confidential matters with discretion.
• Understanding of event planning and/or arts organization operations is preferred.
• Excellent customer service skills, strong organizational and communication skills are preferred.
• Keen attention to detail and ability to work well under pressure is preferred.
• Ability to handle multiple tasks at once and meet deadlines.
• Ability to organize and maintain complex schedules and systems.
• Strong computer skills; proficient in MS Office.
• At least 1 year experience in administration in an arts field or in a related area.

*Candidates must state how their experience or education relates to their ability to successfully execute this scope of work. 

Our Core Values 

• Act with Integrity: We are honest and ethical. 
• Build Inclusivity: We create spaces where everyone can feel like they belong. 
• Communicate Respectfully: We listen intentionally and advocate for diverse perspectives. 
• Embrace and Drive Change: We are innovative, creative, and solutions driven. 
• Foster Connections: We collaborate around shared goals. 
• Maintain Balance: We encourage ourselves and each other to reflect and recharge. 
• Remain Curious: We pursue personal and professional learning. 

Equity, Diversity, and Inclusion

The Dallas Museum of Art fosters equity, celebrates diversity, and supports inclusion. We acknowledge that diverse backgrounds and voices of visitors, volunteers, trustees, staff, and communities represented in the collection make us stronger and better equipped to make positive impacts locally, nationally, and internationally.

Equity 

Society’s historical legacies and systemic barriers have created disparities in the communities we serve. Knowing this, we strive to expand and enhance arts opportunities for all.

Diversity 

Many factors—including but not limited to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, veteran status, disability, genetics, economic backgrounds, and experiences—make individuals and groups unique. Our goal is to ensure visitors, volunteers, trustees, staff, and collections reflect this diversity.

Inclusion 

We commit to listening to and learning from diverse voices and perspectives. We create a vibrant and accessible social space that encourages dialogue and the exchange of ideas through arts and culture.

EOE 

The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.