Administrative Coordinator I

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Closing Date:

02/26/2025

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

IA | Gifts & Records Mgmt

Department's Website:

giving.uams.edu

Summary of Job Duties:

The Administrative Coordinator will provide gift processing and administrative support for the Foundation Administration team within Institutional Advancement. Responsibilities include, but are not limited to, receiving, sorting and distributing mail, coding donor checks for deposit, preparing and processing donor gifts for entry, processing daily deposits, researching new donors, scanning donor documentation, managing gift processing inventory levels, serve as a resource for inquiries from donors and others, answering the main phone line, and other administrative duties as assigned. This position will also serve as a backup to the Administrative Coordinator position regarding processing invoices and miscellaneous reimbursements for the department. This position works with all areas of Institutional Advancement. With the goal of providing the best possible customer service to both internal and external stakeholders, this position functions with a high degree of professionalism, independence, and organization to ensure efficient and continued coverage of administrative needs.

Qualifications:

Minimum Qualifications:

• Bachelor's Degree in business or related, PLUS two (2) years of experience in administrative support.
• OR Associates Degree PLUS four (4) years of experience in administrative support.
• OR High School Diploma/GED PLUS six (6) years of experience in administrative support.

Additional Information:

• Ability to follow oral instruction, read and write.
• One year of related experience working with information systems or data systems.
• Experience with Outlook and Microsoft Office software – Word and Excel required.
• Excellent communication skills (written and oral).
• Excellent computer skills and ability to learn computer programs.
• Ability to solve problems and work independently. Works daily with all staff, other departments, donors and others.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Talking

Occasional Physical Activity:

Crawling, Crouching, Driving, Kneeling, Lifting, Reaching, Sitting, Standing, Stooping, Walking

Benefits Eligible:

Yes