Hiring: Full-time Project Manager - Remote
$9,000 to $13,200/yr
Review this Doc first!
How to Prepare for the Recruiting Process -
WeAssist:
(Not your average Recruiting Firm…)
Started by Reef Colman just five years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the company we are hiring for:
Our client is a trailblazer in senior care solutions, leading the industry for over 40 years with cutting-edge bathing systems, infection control, and skincare innovations. Their mission? To go beyond products and truly enhance the lives of caregivers and residents in long-term care communities. With a relentless drive for excellence and innovation, they provide state-of-the-art therapeutic hydrotherapy and hygiene solutions that set new standards in senior care. Committed to making a real impact, they focus on value over profit, always putting people first.
Backed by a tight-knit, dedicated team, they embrace fresh perspectives and welcome those who share their passion for improving lives. Here, your ideas won’t just be heard—they’ll help shape the future of senior care! ✨
Company Culture and Core Values:
Our client’s team team thrives on trust, collaboration, and shared success. They believe in empowering people and giving them the freedom to lead while fostering a culture of support, respect, and continuous improvement.
Here’s what matters most to them:
- ✅ Growth-Minded: Challenge the status quo, bring new ideas, and help shape the future.
- ✅ People First: If you have a good heart and a strong drive, you’ll fit right in.
- ✅ Trust & Ownership: Take the reins, make an impact, and know your team has your back.
- ✅ Customer-Centric: Go above and beyond—delight customers, exceed expectations.
- ✅ Teamwork Wins: Success isn’t a solo act; together, we make things happen.
Join a team where your voice matters, your ideas drive change, and your work makes a real difference! 🚀
What’s in it for you?
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 💰 Competitive Pay & Perks – Your hard work deserves great rewards!
- 🌴 20 Days PTO – 10 US holidays + 10 flexible days—because work-life balance matters.
- 📈 Growth Potential: Your career path isn’t limited here—grow into other roles based on your leadership potential.
- 🎉 Work-Life Balance: Half-day Fridays and a supportive, flexible work culture to help you recharge.
- 💼 Empowerment: Make an impact from day one—your ideas and contributions matter.
- 🤝 Team-First Environment: Join a team where trust, collaboration, and shared success are the foundation.
- 🚀 Innovation and Impact: Work in a company that’s committed to changing lives—and making sure you grow along the way.
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!
Why are they hiring? 🏢
Our client is a visionary leader with big ideas and an even bigger to-do list! With a fast-moving, growing business, there’s too much on his plate, and he needs a sharp, resourceful Project Manager to step in and streamline operations. This role is for someone who can take charge, solve problems, and keep things running smoothly—so he can focus on the bigger picture. From streamlining operations to handling key initiatives, this role is all about bringing order to the chaos and making things happen. If you love wearing multiple hats, driving efficiency, and being the go-to person for getting things done, this is your time to shine! 🚀
Responsibilities of the Project Manager:
Your responsibilities include:
- Project Management & Organization
- Oversee and manage cross-functional projects across marketing, sales, engineering, and general operations
- Handle both long-term and short-term projects, each with varying scopes and objectives
- Utilize Trello to track and organize all project tasks
- Lead and prioritize quarterly tasks and weekly projects to ensure timely and efficient execution
- Conduct regular check-ins with team members to track milestones and ensure deadlines are met
- Maintain up-to-date and accurate project information to avoid delays
- Proactively identify and resolve potential issues that could impede project progress
- Organize and lead meetings, ensuring action items are followed up on and team accountability is upheld
- Contribute to the development and maintenance of Standard Operating Procedures (SOPs) to streamline workflows and improve operational efficiency
- Regularly update and refine SOPs to ensure they remain effective and relevant
- Lead Management Support:
- CRM Workflow/Pipeline Management:
- CRM Management:
- Assist in managing CRM workflows and pipelines, ensuring leads are tracked and nurtured through the sales process
- Automation & Workflow Optimization:
- Set up, maintain, and improve HubSpot CRM automation and workflows, addressing any gaps or issues
- Task Management & Follow-Up:
- Ensure follow-up tasks are triggered and appropriately applied to prospects as they progress through workflow stages
- Data Entry & Tracking:
- Handle HubSpot CRM tasks, including data entry and tracking key performance metrics
- Performance Reporting:
- Run sales and marketing performance reports to identify underperforming areas and communicate these to the sales team
- Create and automate performance report generation, sending them to the client for review and to the sales team for action
- Scheduling Calls/Appts:
- Book appointments on the client’s calendar based on his direction, ensuring the right prospects are scheduled efficiently
- Delegation & Administrative Support:
- Email Management:
- Assist in triaging and organizing the client’s inbox by labeling, color-coding, unsubscribing from unnecessary emails, and keeping it clutter-free
- Calendar Management:
- Maintain an organized calendar, scheduling, and protecting the client’s time based on his preferences and priorities
- Reminders & Confirmations:
- Send reminders and confirmations for client and prospect appointments, ensuring timely follow-ups
- Gatekeeper:
- Act as a gatekeeper, ensuring that non-essential appointments or tasks don’t take priority over the client’s key commitments (e.g., protect Thursdays for critical tasks)
- Long-Term Strategic Support:
- Learn the client’s decision-making patterns and execute tasks with minimal supervision, acting as a reliable support system
- Manage light financial reporting and assist with basic accounting or payroll tasks, though full delegation would require additional trust-building. (Nice-to-Have)
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Full-time, CST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- Must-have:
- Nice-to-have:
- Trello
- MS Suite (MS Excel, Word, Powerpoint)
- G-Suite
