Executive Assistant - (ZR_19880_JOB)

This is a remote position.

Position: Executive Assistant

Work Schedule: Part-time 20 hours a week flexible during client business hours

Client Timezone: Sydney Australia

About the Role

We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and strategic support to our executive team. The ideal candidate will be a detail-oriented professional with excellent communication skills, the ability to manage multiple tasks efficiently, and a strong sense of discretion and professionalism.

Key Responsibilities

Administrative Support

• Manage executive calendars, appointments, and meetings.

• Prepare and edit correspondence, reports, presentations, and other documents.

• Handle confidential information with discretion and professionalism.

• Take minutes during meetings and follow up on action items.

• Act as a liaison between executives and internal/external stakeholders.

Office & Business Operations

• Oversee office operations, ensuring efficiency and organisation.

• Coordinate travel arrangements, including flights, accommodation, and itineraries.

• Assist in the preparation of reports, proposals, and presentations.

• Monitor and manage expenses, budgets, and reimbursements.

• Support business process improvements and administrative projects.

Communication & Relationship Management

• Manage incoming and outgoing emails and calls on behalf of executives.

• Maintain strong relationships with clients, suppliers, and key stakeholders.

• Represent executives in meetings, events, and professional interactions as needed.

• Draft and distribute internal and external communications.

Project & Event Management

• Assist with planning and execution of company events, conferences, and meetings.

• Support executives in project management, ensuring deadlines are met.

• Conduct research and prepare briefs on industry trends and business insights.

Key Skills & Qualifications

• Experience: Minimum 3 years in an Executive Assistant, Personal Assistant, or similar role.

• Education: Diploma or Degree in Business Administration, Management, or a related field (preferred).

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools.

• Organisational Skills: Ability to manage multiple priorities in a fast-paced environment.

• Communication Skills: Strong verbal and written communication skills.

• Problem-Solving: Ability to anticipate needs and proactively resolve challenges.

• Confidentiality & Discretion: High level of professionalism and trustworthiness.

Why Join Us?

• Work closely with leadership in a dynamic and fast-growing business.

• Opportunity to contribute to strategic initiatives and business success.

• A supportive and collaborative work environment.