RTR Specialist

Upjohn Export B.V. sucursal Costa Rica

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via: 

Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and 
Partnership – Leveraging our collective expertise to connect people to products and services. 
 

Every day, we rise to the challenge to make a difference and here’s how the RTR Specialist will make an impact:

We are seeking an experienced, highly skilled and detail-oriented Record to Report Specialist to join our finance department. The Record to Report Specialist will be the main contact for Stakeholders and GBS Management, performing sensible activities of the RTR processes and coordinating with the team. In addition, this role provides exposure with the Senior Leadership of the RTR organization, enabling the participation in different tasks and projects, executing, and guaranteeing excellence on the processes that manage RTR organization.

This role supports senior leadership in the management of Record to Report activities and projects for Latin America Region.  This includes, but is not limited to, executing daily and monthly close activities in a timely manner, enhancing efficiency and ensuring an accurately Balance Sheet Reconciliation process, appropriate management and control of key accounts like cash and payroll, support external, internal and SOX audit processes, assisting in the administration of company policies and procedures, adherence to internal controls, ensuring accuracy and integrity of data reports and accounting entries, and daily support to GBS Management, Team members and Stakeholders. The ideal candidate will have a strong background in financial accounting and reporting, ensuring that all financial transactions are accurately recorded and reported in compliance with internal policies and external regulations. This role requires a deep understanding of accounting processes, financial statements, and the ability to work collaboratively across teams to ensure timely and accurate reporting.

Perform job functions in accordance with all applicable Standard Operating Procedures (SOP), federal and state laws, Occupational Safety and Health Administration (OSHA) guidelines, health authority regulations, and departmental processes. 

Key responsibilities for this role include:

• Responsible for Cash Management: Download bank statements, monitor appropriate accounting under cash accounts, manual load of missing bank transactions from bank statements, posting of bank charges and bank transfers, control bank balances versus GL balances on a daily basis and perform daily cash reconciliations.

• Bank Open Items Management: Creation and update of bank open items list, execute bank open items clearing and follow up on bank open items with different teams involved (AP, AR, Local Finance, Treasury).

• Create bank reports (cleared and open items) and daily / weekly dashboards.

• Responsible for General Ledger Management: Perform, monitor and control monthly, quarterly and year-end close tasks and processes ensuring that all deadlines are met, ensure appropriate completion and documentation of the tasks in Blackline and help to fix and resolve complex issues during closing days.

• Review month end tasks prepared by other team members and appropriately certify them in Blackline. Also assist in managing and tracking close activities to ensure completeness and accuracy.

• Run foreign currency revaluation processes.

• Perform final closure of the books for all applicable modules.

• Execute key processes in consolidation system (HFM): Run reconciliation between SAP and HFM, promote final balances, complete Web Forms and prepare and request Top Side Adjustments.

• Journal Entries Posting: Manual entries, recurring entries, reversal entries and Intercompany entries. Ensure appropriate approval and documentation of journal entries.

• Post required adjustments related but not limited to: Bad Debt Allowance, Revenue Recognition, Prepaids, Accruals, Intangibles and Intercompany.

• Review and approve journal entries prepared by other team members in compliance with accounting standards and company policies.

• Perform parked (unposted) documents daily reviews, especially during key closing days.

• Execute monthly quality reviews of all manual entries created.

• Balance Sheet Reconciliations for different account groups: Cash, AR Trade, Other AR, Prepaids, Security Deposits, Other Assets, ROU Assets, Intangibles, AP Trade, Down Payments, Accruals, GR/IR (Received Not Vouchered), Payroll, Other Liabilities, Long Term Liabilities, Loans and Equity.

• Appropriate identification and documentation of differences between ledger and sub-ledger in BS Reconciliations.

• Balance Sheet Reconciling Items Management: Appropriate categorization and documentation of items, follow up on reconciled items and ensure compliance with the escalation protocol when needed.

• Review Balance Sheet Reconciliations prepared by other team members and appropriately certify them in Blackline, in compliance with accounting standards and company policies.

• Execute monthly quality reviews of all Balance Sheet Reconciliations prepared.

• Payroll Accounting Management: Post monthly payroll entries, reconcile payroll versus General Ledger, research and fix payroll differences, prepare Payroll Balance Sheet Reconciliations and adjust over and under payroll accruals.

• Prepaids Management: Post monthly amortizations, prepare Prepaid Reconciliations, reclass transactions incorrectly treated as prepaids, reclass prepaid transactions incorrectly posted to P&L and inform appropriate parties when amortization is completed and no additional prepaid for the same concept has been posted.

• Accruals Management: Post monthly accruals, run required analysis for calculating amounts to accrue, post PO accruals, execute accrual true ups and adjustments, ensure appropriate reversal / clearing of accruals, prepare Accrual Reconciliations and appropriately categorize and document each accrual according to its nature.

• Contribute to Intercompany Accounting: Propose intercompany adjustments, post integrity activity, manage In House Banks, resolve intercompany issues and follow up on Intercompany differences and out of balances.

• Execute clearings on GR/IR (Received Not Vouchered) accounts and other BS accounts as needed / requested.

• Financial Reporting: Prepare monthly, quarterly, and annual financial reports, ensuring accuracy and adherence to deadlines, including, but not limited to: Trial Balance, Fixed Assets Reports and Balance Sheet and P&L Transactional data reports.

• Ad-Hoc Reporting & Analysis: Prepare ad-hoc financial analysis and reports as required by senior management or other business units and assist in financial forecasting and budgeting activities as needed.

• Analyze financial statements to identify discrepancies, trends, and areas for improvement.

• Support applicable audit processes by providing required documentation and explanations: Internal Audit, External Audit, Statutory Audit and SOX Audit.

• Internal Controls and Compliance: Maintain and enforce internal controls within the Record to Report (R2R) process to ensure compliance with financial regulations and company policies and continuously monitor processes for compliance with Sarbanes-Oxley (SOX) and other regulatory requirements.

• Collaborate with the accounting team to provide relevant and accurate financial insights for management review.

• Process Improvement: Identify opportunities for process improvement in the Record to Report function, support automation initiatives to streamline reporting and reconciliation processes and collaborate with other finance departments to align and optimize workflows.

• Team Collaboration & Leadership: Collaborate with cross-functional teams including AP, AR, Tax, Treasury, and FP&A to resolve issues and align financial processes and provide guidance and mentorship to junior team members, supporting their professional development.

• Stakeholder Collaboration: Act as a point of contact for queries related to Record to Report processes and activities and conduct monthly meetings to discuss topical business issues, evaluate and implement a solution.

• Document and update standard operating procedures (SOPs) and best practices.

• Ensure all assigned duties are being performed within the guidelines of the company’s internal controls, policies, and procedures.

• Serve as a resource for the development and implementation of changes to current systems or the implementation of new systems.  Lead associated work streams to minimize impact to operations.  Lead stabilization efforts post implementation.

• Perform other duties as assigned.

The minimum qualifications for this role are:

• Bachelor’s degree in accounting, Finance, or a related field (CPA, CPI, or similar certification is a plus).

• Minimum of 6-8 years of experience in a finance or accounting role, with 5-6 years in a focus on Record to Report (R2R) processes.

• Strong knowledge of accounting principles (US GAAP, IFRS) and financial reporting standards.

• Experience with financial reporting systems (e.g. SAP, Oracle, JDE, HFM, Blackline or similar ERP systems).

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, financial modeling).

• Excellent communication skills, both verbal and written B2 or C1.*(English and Portuguese).

• Strong analytical and problem-solving skills.

• Detail-oriented with the ability to manage multiple tasks and meet tight deadlines.

• Knowledge of SOX compliance and internal controls related to the financial close process.

• Ability to work both, independently and as part of a team, in a fast-paced environment.

• Leadership qualities including teamwork, motivation, and adaptability.

Preferred:

• Experience with process automation or tools related to Record to Report processes.

• Prior experience working in a shared services or global finance environment.

• Exposure to multi-currency and international reporting.

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. 

Viatris is an Equal Opportunity Employer.