Grants Manager

This role is primarily remote with travel to and from meetings as determined by Foundation leadership

Major Responsibilities:

Post-Award Oversight:

• Manage post-award activities, including fund monitoring, budget reconciliation, and reporting to ensure compliance with all applicable federal, state, and institutional regulations.
• Collaborate with department, program implementation, and finance teams to review and approve expenditures, cost transfers, and re-budgeting requests.
• Oversee overall programmatic compliance by monitoring adherence to grant deliverables, performance metrics, and reporting requirements.

Compliance and Quality Assurance:

• Interpret and apply Uniform Guidance and other federal regulations to ensure all grants adhere to compliance standards.
• Conduct periodic quality checks on grant-funded programs to identify and resolve compliance issues.

Reporting and Communication:

• Prepare and present financial and programmatic reports to funding agencies, internal stakeholders, and auditors as required.
• Serve as the primary liaison for post-award grant audits and assist in coordinating responses to audit findings.

Collaboration and Policy Development:

• Partner with pre-award staff, department leaders, and finance team to ensure seamless handoff and integration of grant management processes.
• Assist in developing, updating, and administering organizational policies related to post-award grants management, such as cost-sharing, effort certification, and allowable costs.
• Support team in strategic planning and execution of grants strategy.

System Improvements and Standardization:

• Lead efforts to implement and enhance systems and tools for grant tracking, reporting, and effort certification.
• Advocate for standardized practices across departments to improve efficiency and consistency in post-award management.

Financial Management:

• Monitor grant budgets to ensure alignment with funding requirements and organizational objectives.
• Assist in developing operating budgets for grant-related activities and control expenditures within approved limits.

Licensure, Registration, and/or Certification Required:

• None required.

Education Required:

• Bachelor’s Degree in Business, Finance, Public Administration, or a related field preferred. Bachelor’s degree in another area of study with significant relevant experience may be also be considered.

Experience Required:

• A minimum of 5 years of experience in grants management, with a focus on post-award administration. Experience within research, academia, or healthcare institutions is preferred.

Knowledge, Skills & Abilities Required:

• Broad knowledge of post-award grants management processes, compliance requirements, and Uniform Guidance.
• Demonstrated proficiency in budget development, financial reporting, and managing grant-funded projects.
• Strong written and verbal communication skills and interpersonal skills, with the ability to collaborate effectively across teams and organizational levels.
• Expertise in Microsoft Office Suite and familiarity with grants management software.
• Problem-solving skills and attention to detail in financial and administrative oversight.
• Familiarity with Workday, including basic navigation and data entry and management is a plus.

#Remote

#LI-Remote

Physical Requirements and Working Conditions:

• Virtual position with occasional travel required for team meetings, training, conferences, or site visits.
• Ability to operate standard office equipment and software necessary for job performance.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Pay Range

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program