Description
Position at Opus
Job Title: Sr. Event Manager – Sponsorship Fulfillment
Group/Team: Client Services Delivery/ Event Management
Reports to: Director of Event Management
Location: Remote, Beaverton or Seattle
Employment Type: FT, Exempt, Salary
Travel Requirements: 30%
OPUS AGENCY
Opus Agency is a future-forward full-service Global Events Agency with over 325 team members in the United States and the United Kingdom. As we look ahead to 2025 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.
Our Event Management team plays a critical role in this vision, partnering with world-shaping brands like Amazon, Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don’t just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As a Sr. Event Manager (Sponsorship Fulfillment), you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.
WHAT WE ARE LOOKING FOR
We are searching for a Sr. Event Manager experienced in Sponsorship fulfillment to join
our Opus team. This role will be responsible for managing sponsorship fulfillment on multiple
medium to large -scale programs. You are responsible for the success of the project by
ensuring stakeholders, internal teams, vendors, and additional contributors understand what is
expected of them and to drive seamless execution.
Sr. Event Managers are strong communicators that anticipate their clients’ needs, drive planning schedules, manage budgets, and understand Opus processes to deliver unique experiences.
YOU SHOULD HAVE
- 5+ years of experience in Sponsorship Fulfillment
- Extensive budget management skills
- Strong leadership skills and ability to manage a team of vendors and event staff
- Excellent computer skills including experience with Microsoft Office suite, Google
Suite & Drive, AirTable and/or Quip program experience preferred; Monday.com
experience is a bonus - Highly detailed and able to muti-task with limited direction
- Self-starter
- Ability to work independently, in a team, and as a report to a project lead
- Thrive on supporting and working collaboratively with different workstyles, teams,
clients seamlessly - Successfully perform in a high stress, fast-paced environment
- Accept changes with short notice and tolerate frequent interruptions
- Ability to maintain high levels of confidentiality
ESSENTIAL RESPONSIBILITIES
- Manage sponsor deliverables
- Communicate with sponsors including welcome email, know before you go, booth
assignments, deliverables and onsite reminders - Run various weekly calls with vendors
- Create and drive a workback schedule related to sponsorship deliverables
- Connect the dots on interdependencies between sponsorship and other
workstreams - Collaborate with the expo manager on expo rules and guidelines, plus working back
on the floor plan together to ensure proper number of booths and meeting rooms
are taken into consideration - Manage the booth selection process
- Work with registration manager on appropriate allocation of sponsorship pass
- Create sponsorship signage plan and manage the review/approval process
- Confirm orders for staffing and lead retrieval devices
- Manage marketing promotion opportunities deliverables and orders
- Order furniture, signage, and services as outlined in custom contracts
- Create and host sponsor webinars and/or planning calls
- Build and manage the sponsor portal
SUPERVISORY RESPONSIBILITIES
None
COMPETENCIES
- Creative problem-solving skills
- Understanding of event cycles
- Leadership skills
- Project / Task Management
- Autonomy / Self-Direction
- Team orientation
- Problem solving
- Professional written & verbal communication
- Microsoft Office & Google suite program experience
- Displays critical thinking, organizational, and analytical capabilities
- Strong project management and client management skills.
- Identifies risks and develops creative solutions
- Understands planning interdependencies
- Demonstrate strong verbal and written communication, presentation skills, email &
memo writing. - Ability to effectively prioritize workload on multiple projects & events
simultaneously. - Successfully perform in high stress, fast-paced environment.
- Accept changes with short notice and tolerate frequent interruptions.
- Ability to maintain high levels of confidentiality.
- Work cooperatively with other employees, vendors, and clients.
- Portray professional presence through superior communication, presentation,
promptness, and appearance. - Always shows high level of ethics, integrity, and values
WHAT YOU CAN EXPECT IN RETURN
- Full time position
- Opportunities for growth and development
- Health & Dental Insurance (choice of plans)
- 100% Employer paid short-term disability and life insurance
- Opportunity to elect additional life insurance and LTD insurance at employee
expense - Paid parental leave
- Opportunity to contribute pre-tax dollars to flexible spending accounts
- 401(K) with employer match
- Flexibility in work schedules
- Generous time off
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between
$75,000 and $95,000. Our salary ranges are based on third-party national average market
compensation analysis. The actual salary is dependent upon many factors, such as: training,
transferable skills, work experience, business needs, and market demands. The salary range is
subject to change and may be modified in the future.
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked
themselves out of applying at this point. Don’t worry about checking every single box. At Opus
Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re
excited about this role, but your past experience doesn’t align perfectly with every single
qualification in this job description, we encourage you to apply anyway. You may just be the
right candidate for this role or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS:
Individuals will be required to sit for the majority of the day and may be required to stand as
needed. May require ability to ambulate primarily on a level surface for periodic periods
throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or
other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee. Duties, responsibilities and
activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender
(including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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