Scheduled Hours
40
Position Summary
Position specializes in program management and assists the principal investigator in the overall operational and strategic management of the research group (or laboratory). Duties entail operational and program support of a multi-project grant and coordinating, facilitating interactions among the various faculty, staff, and services, and developing and sponsoring educational programs and community outreach resources. Works closely with the office of research administration to provide high level financial oversight. Helps with developing and monitoring strategic directions. Manages research workforce in matrixed way.
Job Description
Primary Duties & Responsibilities:
- Assists the Program Director with the direction and coordination of daily activities for grants, contracts, funding and proposal submissions for the Center and assists the directors with administering the grant and other related functions.
- Assures adherence to grant, IRB and Washington University guidelines for the Cores and Projects within the Center.
- Advises Associate Directors and Core Directors on operational concerns and serves as the communications liaison among the various projects & cores.
- Composes annual solicitation of pilot proposals and project reviews and coordinates the review, scoring, acceptance and notification process for all applications.
- Drafts Center newsletter for website from materials provided by core directors and members.
- Provides projections/recommendations for future resource allocations to the scientific directors.
- Prepares and maintains minutes from Executive Board meetings, formal voting procedures and committee activity related to proposals, ensuring follow up and implementation of decisions and policies.
- Plans and coordinates meetings, educational seminars/conferences and presentations for visiting speakers; coordinates travel arrangements and schedules for visiting speakers for the Center sponsored events.
- Establishes/enhances contacts with other centers to facilitate collaboration and exchange of information and horizontal integration between the WU Center and related programs in WU. Maintains contact with the Program Officer at the NIH/NIDDK to ensure that the Center is adhering to policies and achieving the mission of the Program.
- Establishes contacts with investigators at other institutions in our geographic area and facilitates their utilization of Center resources.
- Establishes and maintains contacts with community groups that support the diabetes research and education mission.
- Assists the Program Director with the integration and communication among other “center grants” at WU, i.e. CNRU, Digestive Diseases and Cancer Center.
- Working closely with the Program Director and Associate Director(s) is responsible for all aspects of the development, formulation and submission of all progress reports and competitive renewals of the Center: includes review of submission requirements; assembly, formatting and photocopying of grant; typing of biographical sketches; compilation of publications; drafting of key documents; development and typing of the bibliography and all other items as required. This involves:
- Obtaining the format for grant submission from the NIH and following the guidelines for the required preparation of tables documenting use and progress.
- Obtaining Progress Reports from each Core and from Pilot and Feasibility grant awardees, including tabulation of users and resulting publications.
- Compiling and submitting the reports/renewals in the required NIH format.
- Composes informational content for updating Center website.
- Assists the Program Director with public relations and fundraising efforts. Prepares and submits materials for educational grants.
- Participates in project review meetings and prepares reports and analyses.
Working Conditions:
Job Location/Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
No specific work experience is required for this position.
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
Management In An Academic Setting (5 Years)
Skills:
Analytical Thinking, Computer Literacy, Critical Thinking, Deadline Management, Detail-Oriented, Finance Strategy, Flexible Mindset, Grant Administration, Grants Management, Information Technology Management, Interpersonal Communication, Oral Communications, Organizing, Problem Solving, Program Management, Project Coordination, Software Development, Strategic Planning, Teamwork, Workload Prioritization, Written Communication
Grade
G11
Salary Range
$53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
