This is a remote position.
Global risk management security and surveillance company is seeking a remote Executive PA to provide
detailed administrative support to C-Suite executives. Must have at least 3 years' experience as a PA/EA for senior executive/s. This is a fully remote, work from home position.
Role Objectives:
Administrative Support: Provide detailed administrative support to C-Suite executives.
Logistics and Travel Co-ordination: Arrange domestic and international travel and accommodation for C-Suite executives and support meetings as required.
Time Management: Ensure C-Suite executives’ schedules run efficiently; maximize executives’ time by managing their calendars effectively.
Communication and Representation: Meet with important company associates on behalf of executives; represent executives professionally in relevant interactions.
General Responsibilities: To reflect company values and ethos.
Responsibilities:
Administrative Support:
Track and manage expenses in line with budgets and submit claims for reimbursement.
Assisting with or directly managing projects, following up on deadlines, and ensuring tasks are completed.
Screening emails and messages and prioritizing the emails for importance.
Minuting senior meetings and responsible for following up with attendees on the completion of agreed actions.
Researching, creating, editing, and managing docs and presentations, e.g. meeting minutes and presentations.
Logistics and Travel Co-ordination:
Organise and coordinate domestic and international flights, transportation, and accommodation for C-Suite executives.
Coordinate meetings, conference calls and interviews; prepare for board meetings, including drafting agendas and organising necessary documents.
Organising meetings and events, setting agendas, reserving venues, arranging technology set-ups for video calls or presentations, and coordinating with participants.
Time Management:
Ensure C-Suite executives’ schedules run efficiently.
Schedule and coordinate meetings through the Year Planner.
Maximise executives’ time by managing their calendars effectively.
Communication and Representation:
Meet with selected company associates on behalf of executives.
Represent executives professionally in relevant interactions.
Management of digital presence.
Confidentiality Maintenance:
Handling sensitive information with discretion and maintaining strict confidentiality.
Compliance, Ethics and ESG:
Ethics and Compliance underpin the company culture. It is essential that all staff adhere to and promote these points throughout the company and supply chain, while also driving the commitment to environmental, social, and governance (ESG) responsibilities and initiatives across all functions, fostering sustainability, ethical practices, and long-term value creation for the company and stakeholders.
Compliance:
Maintain strict adherence to national and international law.
Adhere to the Code of Conduct and all internal policies.
Where applicable to your role, ensure that all suppliers comply with the Code of Conduct, internal operating procedures and industry best practices.
Ensure all cases of policy breach and/or impropriety are reported to a senior Director.
Identify, embrace, and share opportunities for continual improvement.
Support any internal and external audit process as required.
Ethics:
Maintain and work to high ethical standards in the workplace.
Work as a team - support other departments and staff as required.
Trust and respect your colleagues.
Share knowledge and experience throughout the organisation.
ESG:
Environmental Stewardship: Minimise environmental impact and promote responsible resource management.
Social Responsibility: Advance diversity, equity, inclusion, and employee well-being while supporting local communities.
Governance Excellence: Uphold transparent governance, compliance, and ethical decision-making.
Stakeholder Engagement: Engage stakeholders transparently and seek collaborations aligned with the goals.
Innovation and Research: Drive innovation to meet sustainability and objectives.
Supply Chain Responsibility: Enhance supply chain sustainability, ethics, and transparency.
Risk Management: Identify and manage related risks and opportunities for business resilience.
