WeAssist:
(Not your average Recruiting Firm…)
Started by Reef Colman just five years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the client we are hiring for:
Our client is a trailblazer in leadership transformation, using the power of nature to help executives and teams achieve balance, clarity, and resilience. Based in Puerto Rico, they offer immersive retreats in lush rainforests and on stunning beaches, providing a sanctuary for leaders to recharge and refocus. With over 20 retreats held last year and plans to nearly double that, they are redefining leadership development. Each retreat blends movement, adventure, and reflection, inspiring both personal and professional growth. From morning movement classes to guided hikes, every detail is designed to foster breakthrough moments.
At the heart of it all is a tight-knit, purpose-driven team that thrives on collaboration, personal growth, and creating transformational experiences for others. If you're passionate about impact-driven work, this is the place where purpose meets adventure! ✨
Culture and Core Values:
Our client fosters an environment where work and life blend seamlessly, creating a space where individuals can thrive both professionally and personally. They believe in open communication, mutual support, and a shared passion for transformation.
Here’s what matters most to them:
- ✅ Authenticity – Show up as your true self and own your unique genius.
- ✅ Light-Hearted & Playful – Laughter and joy fuel creativity and collaboration.
- ✅ Adventurous – Nature is our playground, and every challenge is an opportunity to grow.
- ✅ Reveal, Don’t Conceal – Mistakes happen; acknowledge, learn, and move forward with transparency.
With a team that values purpose, connection, and continuous learning, this is more than just a workplace—it's a place to grow, thrive, and make a difference! 🔥
Why are they hiring? 🏢
Our client is ready to scale and needs a driven Executive Sales Assistant to support their growth through business development and relationship-building. With more retreats and a growing community, they need someone who thrives on maintaining strong connections and ensuring smooth operations. You’ll be the glue that holds everything together, managing key admin tasks and supporting the team with all aspects of client care.
If you're passionate about nature, transformation, and purposeful work, this is your chance to be part of a movement that’s as refreshing as the rainforest itself! 🌱
What’s in it for you? 😏
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 🌱 Growth opportunities—your career will bloom alongside the company’s success!
- 🎯 Performance-based raises that reward your hard work and dedication.
- 💼 Coaching, learning, and development to help you unlock your full potential.
- 📈 Commission incentive for bringing in new business—your efforts will pay off!
- 🚀 A team that values authenticity, adventure, and continuous learning.
- 💬 Open communication and a light-hearted environment where creativity thrives.
- 🌿 A workplace that blends purpose and play, with nature as your backdrop.
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!
Responsibilities of the Executive Sales Assistant:
Your responsibilities include:
- Executive Assistant Responsibilities:
- Email & Communication Management:
- Efficiently manage the inbox by deleting, filtering, blocking, and organizing emails. Prioritize responses and follow up promptly
- Respond to inquiries regarding retreats (corporate, leadership, media) and schedule calls if clients request quotes
- Ensure prompt follow-ups on retreat quotes, verifying if clients have reviewed, agreed, or have additional questions
- Aim for a high response rate and maintain an organized inbox
- Contact & Database Management:
- Manage contact outreach, follow up with referrals and existing clients via email campaigns to secure repeat bookings
- Add new contacts to the CRM with relevant personal information (birthdays, anniversaries, etc.) and maintain an updated contact database
- Regularly update and monitor contact management systems, ensuring smooth communication flow
- Guest Onboarding & Surveys:
- Support the onboarding process for retreat guests
- Send pre- and post-retreat surveys to clients through Typeform, follow up with those who haven't completed them, and track responses
- Export survey data to spreadsheets and consolidate feedback for the team to review before retreats
- Calendar & Scheduling Management:
- Assist with scheduling across multiple calendars, including corporate/consulting, retreat center, and free time
- Ensure meetings are scheduled efficiently, managing any necessary adjustments and reminders
- Administrative Support (Low Priority):
- Organize retreat photos into designated folders (nature, food, etc.) for easy retrieval
- Conduct research on conferences and events the client can participate in to support business growth and brand awareness
- Assist with creating and generating reports when necessary
- Phone & Call Management (Nice-to-Have):
- Handle 2-3 inbound calls per day, maintaining a friendly and professional tone
- Assure clients that follow-up will be provided and route calls to the appropriate team members by asking key questions
- Sales & Lead Generation Responsibilities:
- Lead Generation & Outreach:
- Work with the sales team to develop lead generation strategies and craft outreach copy.
- Identify potential clients and build relationships through outreach via email, LinkedIn, and social media comments
- Sales Support & Appointment Scheduling:
- Engage with prospects through social media comments, emails, and LinkedIn outreach; Utilize Sales Navigator for prospecting
- Reconnect with past guests through email campaigns with an aim to bring in referrals, executed via direct email or LinkedIn
- Schedule appointments and manage outreach campaigns effectively
- Shadow sales calls to learn qualification techniques and improve response strategies with less oversight
- Take notes and track follow-up actions from sales calls, ensuring timely responses and organization
- Email Newsletter Management (Nice-to-have):
- Draft and refine email newsletters, incorporating feedback and adding new elements to enhance appeal
- Copywriting (Bonus):
- If experienced, write compelling copy for newsletters to encourage sign-ups and drive interest in retreats
- Track and analyze the effectiveness of newsletters and refine strategy based on performance metrics
- Social Media Support (Nice-to-Have)
- Contribute to developing a social media strategy to engage prospects and direct them to sales conversations
- Create and schedule a month’s worth of social media posts for review, focusing on platforms like Instagram, Facebook, X (formerly Twitter), and LinkedIn
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
- Commission Incentive 💸
Specifics:
- Time
- Full-time, AST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- Must-have:
- Google Calendar
- Gmail
- MS Suite (Outlook)
- Nice-to-have:
- Dropbox
- LinkedIn Sales Navigator (HUGE PLUS!)
- Typeform
- Email Campaign Software
- AI Tools
