Grama Coordinator – SLCPD

Position Title:

Job Description:

About the Position:

Candidates with a certificate in paralegal studies or an associate’s in law, legal studies, or a closely related field, plus four years of full-time paid paralegal experience are encouraged to apply! Read more about the minimum requirements below. This is a professional position requiring independent judgment, a thorough knowledge of legal processes, the Utah Government Records Access and Management Act (GRAMA), legal research methods and the ability to perform and track numerous, simultaneous tasks.

This is a full-time position working during regular business hours. This position is not eligible for a remote working schedule.

About the Team:

Founded in 1851, the Salt Lake City Police Department is one of the oldest law enforcement agencies in the western United States. The department has over 700 employees performing a multitude of functions, like law enforcement, social work, record keeping, and administration. This position will work closely with our current Grama Coordinator and our Records department to help handle the approximately 14,200 requests the police department gets each year.

Application review will begin 1/30/2025. This announcement may close at any time without notice. Early application submittal is strongly encouraged.

Position Salary Range:

$28.64/hr. - $38.74/hr.

The market rate for this position is $33.69/hr.

This position is eligible for full city benefits, including:

• Health, dental, vision, and life insurance

• 13 paid holidays per year

• Paid vacation and personal leave

• Six weeks of paid parental leave

• Retirement contributions toward a pension plan or 401(k)

• A robust EAP that provides emotional support, work-life solutions, legal guidance, and financial resources, including up to 15 counseling sessions for you and your household family members at no cost

• Tuition reimbursement

• Discounted supplemental benefits like pet insurance, legal services, and shopping.

Key Responsibilities:

• Coordinates the receipt of GRAMA requests, outside agency requests for records and information, and subpoenas for the Police Department and respond to such requests and/or assists staff responses to requests with the resources available.  Prepares written documents containing the legal analysis of research results for review by department staff and legal advisor.  In collaboration with staff members, determines the need for additional factual or analytical data.

• Assists, as needed, in the strategy for information production. Drafts formal, routine legal documents under the direction and supervision of the department’s legal advisor.  Responsible for tracking time critical deadlines and responding within the allotted time. Assist prosecuting agencies in obtaining necessary evidentiary documents and information.

• Train and advise internal departments on GRAMA laws and procedures.

• Designs and maintains a master document control system.

• Performs other administrative or paralegal tasks as assigned.

Minimum Qualifications:

• High School graduation or GED equivalent plus a certificate of Paralegal studies from an accredited institution, OR an associate’s degree in law, legal studies, or a closely related field, and

• Four years, full-time paid paralegal experience, including preparation and assistance in legal procedures and substantive areas of the law, or an equivalent combination of education and experience.

• Ability to analyze and rapidly appraise facts, evidence and legal research, and effectively organize such material for oral and written presentation by the Police Department staff.

• Ability to perform legal tasks using discretion and independent judgment and interact with staff members and other professionals with administrative competence.

Preferred Qualifications:

• Certified Legal Assistant (CLA), Certified Paralegal (CP), or additional professional certification from the National Association of Legal Assistants (NALA).

Working Conditions:

• Comfortable working conditions.  Handling light weights. Intermittent sitting, standing and walking.

• Constant exposure to stressful situations as a result of human behavior, workload and consequence of decisions.

• Required to organize and retain familiarity with numerous cases, of varying complexity and circumstances, within strict time frames.

Offers of employment are contingent on successful completion of a criminal background check in accordance with City and department policy and applicable law.  Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. 

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Department:

Police

Full Time/Part Time:

Scheduled Hours: