Position: Executive Assistant to the CEO
REPORTS TO: Chief Executive Officer
DEPARTMENT: Executive
DIRECT REPORTS: N/A
FLSA STATUS: Full-time, Exempt
CAREER LEVEL: Professional/Technical
SALARY RANGE: $60,000 - $70,000
LOCATION: Remote (must reside in a state where PeerForward operates – see our website for details)
SUMMARY
PeerForward is seeking a proactive and highly organized Executive Assistant to the CEO to play a pivotal role in advancing our mission of empowering low-income students to achieve their post-secondary education goals. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys solving complex logistical challenges, and is passionate about making a difference.
As a trusted partner to the CEO, you’ll manage critical administrative tasks, coordinate board activities, and support fundraising efforts, ensuring seamless communication and operations across all levels of the organization.
This is a fully remote role, but candidates must reside in states where PeerForward operates (see our website for a full list). Occasional travel (up to 25%) is required.
PeerForward is a fully remote work environment that allows staff members to live in states we currently do business in (see website for exact locations).
RESPONSIBILITIES
Executive Administrative Support
- Serve as the primary point of contact for the CEO’s scheduling, travel arrangements, and correspondence.
- Organize and prepare materials for meetings, presentations, and events using Microsoft Office and other tools.
- Maintain efficient systems for managing records, files, and expense reports.
- Provide logistical support for meetings, including room reservations, catering, A/V setup, and follow-ups.
Board of Directors Support
- Coordinate all administrative aspects of board operations, including scheduling, meeting preparation, and logistics.
- Compile and distribute board meeting materials, ensuring timely contributions from all departments.
- Attend board meetings, record minutes, and track action items for follow-up.
- Identify and implement improvements to enhance board engagement and operational effectiveness.
Development and Fundraising Support
- Assist with the preparation of grant proposals, acknowledgment letters, and stewardship reports.
- Provide administrative support for development-related events and donor communications.
- Partner with the CEO to manage critical fundraising initiatives and donor relations.
Virtual Office Management
- Monitor and manage the organization’s virtual office operations, including mail and phone systems.
- Regularly check and process incoming mail, ensuring timely distribution to appropriate departments.
- Oversee the general phone system, answering calls and allocating them to the respective teams or departments.
- Serve as the first point of contact for general inquiries, ensuring excellent customer service and efficient handling of requests.
QUALIFICATIONS/REQUIREMENTS
- High school diploma or GED required; Bachelor’s degree preferred.
- 5+ years of experience supporting C-suite executives, with demonstrated ability to handle confidential information and sensitive matters.
- Expertise in scheduling, travel coordination, and prioritizing competing demands.
- Exceptional attention to detail, organization, and multitasking skills.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills, with the ability to build effective relationships at all levels.
- Flexibility to adapt to changing priorities and time zones, as well as availability for occasional travel with the CEO.
Preferred Attributes:
- Passion for PeerForward’s mission and commitment to equity in education.
- Experience working in a nonprofit or mission-driven environment.
Additional Information
- Physical Requirements: Must be able to see, talk, hear, walk, and sit. Occasionally required to lift up to 20 lbs.
- Travel Requirements: Up to 25% of travel may be required, including accompaniment of the CEO.
PeerForward is proud to offer a remote-first work environment and is committed to building a diverse and inclusive workplace. We welcome candidates who share our vision of transforming lives through access to higher education.
