Senior Planning & Coordination Manager, Stakeholder/Special Projects - Olympic & Paralympic Games

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You’ll Do:

Project Manager Responsibilities:

The Project Manager for On Location, Olympic Hospitality team will play a central role in working with over 20 functional areas across On Location that will sell, market, plan and deliver Olympic & Paralympic Hospitality alongside the Milano Cortina 2026 and Los Angeles 2028 Organizing Committees.

Main responsibilities will include:

• Collecting and evaluating functional area project deadlines, milestones and deliverables.
• Measuring the project health and summarizing project progress according to milestones set at the Right holder partner level, or by the On Location functional areas. Making sure that all parties are on track with project requirements, deadlines, and schedules.
• Key areas of risk or delay may require additional focus or escalation to executive leadership to ensure dependent milestones are not impacted.
• Tracking and communicating project progress is also required at the partner level with the Organizing Committee and IOC who you will work with closely.
• The Project manager may often be a client-facing team member, required to coordinate meetings and project deliverables with our Partners and internally.
• Preparing status reports by gathering, analyzing, and summarizing relevant information.
• Establishing & maintaining effective project communication plans and ensuring their execution.
• Facilitating change requests to ensure that all parties are informed of the impacts (schedule, partner, financial).
• The project management team works as a central hub of information and support for the entire team so internal and external communication along with relationship building is crucial to the success of the role
• Collaboration with many cross functional teams to ensure all stakeholders are informed.
• Support special projects within the Olympic Hospitality team from creation to completion by working with internal stakeholders and external clients to define that concept and create a process to bring it to fruition. This includes setting and managing client expectations, developing a detailed project plan, defining the scope of the project and assigning team members to specific tasks.
• Project management team should be comfortable with project management systems and new tools required to work effectively.
• Provide project management systems training for new tools so teams can integrate quickly with little downtime
• They will be involved with accelerating alignment across teams, integrating different functions, defining, and driving better processes, and coaching and aligning teams and leaders to achieve their desired efficiency.
• Establish operational accountability (e.g., checklists, quality assurance tests) for the Olympic team and share best practices across event teams. Ensuring teams are maintaining best practices with data across systems to ensure that when we bring it all together, it results in the correct information available to the correct teams
• Comfort working with people with different styles, and ability to navigate and endure learning situations where interactions and outcomes do not go as planned.

In order to build and maintain a dynamic team mentality, a project manager must be able to keep open and honest communication, form working relationships and motivate anyone who needs it.

Monitor Project Progress and Set Deadlines

Organization and follow-through are a big part of a project manager’s job. From creating an accurate timeline of project completion to ensuring tasks are finished within the confines of the assignment, the project manager must remain aware of how the project is progressing.

The project manager also anticipates delays that may occur on the client side and apprises the team of any changes in the client’s needs.

Solve Issues That Arise

During every project, issues arise that need to be solved. The project manager is the first person who clients and team members turn to when something goes wrong, so it is in these professionals’ best interest to anticipate any potential hiccups before they happen. Adaptability and problem solving are key to keeping control of a project.

One issue that project managers need to have a plan for is change or expansion in a project’s deliverables throughout a project, also known as scope creep. This usually occurs when the scope of a project wasn’t properly defined from the start, and it can seriously affect the timeline.

You Have These :

Project Manager Requirements:

• A bachelor’s degree or master's degree in a related field.
• Proven experience in project management & project management tools.
• Problem solving, creative solutions and strong communication are all essential.
• Forward thinker, strong planning skills. Ability to look ahead at possible scenarios to manage different outcomes and prepare the project team members accordingly.
• Ability to work in a fast-paced environment, across multiple time zones, with the ability to prioritize projects and deliverables as demands shift.
• Ability to distil complex projects in a simple and understandable method requires training experience
• Ability to lead project teams of various sizes and see them through to completion.
• Strong understanding of formal project management methodologies.
• Experience as a large-scope project manager.
• Able to complete projects in a timely manner.
• Understanding of Project Management Systems; Airtable, Smartsheet.
• Excellent PowerPoint capabilities

We’d like you to have:

• Project Management Professional (PMP) certification is a plus.
• Event Management experience
• Internal & External client relations experience

  Project Manager Skills

Because project manager responsibilities are abundant, a broad range of skills is helpful in propelling them through the process, including:

• Accountability
• Adaptability
• Budget Management
• Clear Communication
• Creativity
• Decisiveness
• Delegation
• Forecasting
• Leadership
• Management
• Organization
• Problem Solving
• Strategic Thinking
• Stress Management

Travel:

Occasion domestic travel to On Location offices could be required.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience.  Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:

$68,640 annually

Hiring Range Maximum:

$87,000 annually