Swag Coordinator (Volunteer)

Swag Coordinator (Volunteer)

Note: The following is an opportunity for flexible, part-time, volunteer work.

Please DO NOT APPLY if you are only looking for paid employment. All positions are remote / work-from-home. Must be fluent in English.

About Us:

WhoWhatWhy is a dynamic and values-driven, volunteer-supported nonprofit news organization tackling today’s most critical issues. Our mission is to uncover hidden truths and provide meaningful insights into the world’s most pressing matters. Our team is made up of dedicated volunteers who work hard to raise public awareness and strengthen democracy. Because we do not accept corporate advertising, we rely on passionate individuals who contribute their time and expertise to our cause.

If you join our team and commit flexible hours on a regular basis in this area, you’ll play a vital role in shaping our visual storytelling efforts. You’ll have fun, feel useful, make new connections, and help make a difference.

Join us!

Position Summary:

We are seeking a highly organized and detail-oriented Swag Coordinator to manage our branded merchandise initiatives. This role will oversee the entire swag process—from design and ordering to distribution and inventory management. As the Swag Coordinator, you will ensure that our promotional materials effectively represent our brand and engage both internal team members and external audiences.

The ideal candidate is creative, resourceful, and experienced in vendor management, branding, or marketing. Your contributions will shape how WhoWhatWhy is represented through carefully curated, high-quality merchandise that resonates with our community.

Responsibilities:

• Develop and execute a swag strategy that reflects WhoWhatWhy’s brand values and enhances engagement.
• Collaborate with HR, Marketing, and Events teams to identify merchandise needs for onboarding, team events, and external promotions.
• Source, evaluate, and manage vendor relationships to ensure cost-effective, high-quality branded products.
• Track and manage inventory, ensuring popular items are readily available while maintaining reorder points.
• Work with designers to develop custom, on-brand swag items that align with WhoWhatWhy’s visual identity.
• Oversee packing and shipping logistics, ensuring timely and accurate delivery.
• Maintain a structured record of all orders, costs, and inventory for easy tracking and reporting.
• Conduct periodic feedback surveys to assess swag impact and collect ideas for new items.
• Develop and maintain Standard Operating Procedures (SOPs) for swag management to ensure continuity for future coordinators.

Qualifications:

• Experience in marketing, branding, events, or project management, with a focus on branded merchandise a plus.
• Strong organizational and project management skills, with the ability to handle multiple initiatives simultaneously.
• Excellent communication skills, with the ability to collaborate across teams and vendors.
• Proficiency in budgeting, cost-tracking, and Google Workspace tools.
• Creative and detail-oriented, with a passion for building meaningful brand experiences.
• Ability to work independently and as part of a diverse team while maintaining responsiveness through Slack, email, and virtual meetings.
• Commitment to the mission and values of WhoWhatWhy.

Why Volunteer with WhoWhatWhy?

• Contribute to a mission-driven organization with a focus on ethical and impactful journalism.
• Work alongside dedicated and talented professionals in a collaborative environment.
• Make a meaningful impact on a flexible, part-time basis.

Expectations:

As a member of our team, you will work closely with leaders across various departments. We ask all team members to commit to a minimum of 10 hours per week and to maintain high responsiveness through Slack, email, and conference calls. Additionally, we request a minimum commitment of 12 months to ensure continuity and meaningful contributions to our mission.

To Apply:

Please send your resume and a customized cover letter that demonstrates your understanding of our mission and interest in a volunteer position. Confirm your understanding that this is a volunteer position with a 12-month commitment. If you cannot attach a cover letter, please send it to [email protected]. Please check your spam folder for response emails. Thank you for considering joining our team!