Senior Contract Administration Specialist

Overview:

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

This is a remote position.

The Senior Contract Specialist manages contract pricing, spend, and GPO functionality, reporting KPIs, and collaborating on process improvement using Lean methodologies. This role utilizes the Contract Lifecycle Management system for reporting, analysis, and data uploads, maintains system wide ERP interface knowledge, manages user roles and approvals, conducts weekly pricing reviews with distributors, and collaborates with internal and external stakeholders to maintain the CommonSpirit and Edgewise GPO roster.

Key Responsibilities

• Creates reports of standard department processes in support of the Contract Administration Management (CAM) department, in support of the contract lifecycle processes, and to achieve best-in-class capabilities for contracting and sourcing software and Enterprise Resource Planning Systems (ERP’s).
• Coordinates weekly pricing reviews in collaboration with CommonSpirit’s Prime Distributor(s). Solves pricing issues between the Distributor(s), vendors and CommonSpirit Health. Participates in weekly pricing review meetings, and monitors fill rates and pricing reconciliation by the Distributor.
• Demonstrates proficiency in and perform uploads to Contracting and the Item Catalog.
• Provides department analytics, Key Performance Indicators from multiple systems used by the Contract Administration team and for Contract Managers. Includes reporting from the Contract Life Cycle Management Systems, 180-day Expiring Contract Reports, esignature DocuSign and other reports as assigned.
• Capable of creating presentation reports or analytics for Leadership, including contract repository data monthly department analytics, productivity rates, and Key Performance Indicators.
• Maintain a working knowledge of Spend Analytics and provide reporting for department team members.
• Responsible for having a working knowledge of and maintaining the GPO Roster structure. Collaborate with local, regional and national teammates, vendors and Legal Services to maintain the CommonSpirit various GPO and system wide roster structure(s). Work with Contracting, CommonSpirit Health and Edgewise membership, and contracted vendors to facilitate a high use of contracts leading to maximum cost saving measures and sharebacks.
• Applies GPO Roster structure knowledge to price file creation and member and facility list maintenance.
• Documents and distributes communications to SSRM market business partners. 
• Leverages team input to find solutions to challenges in line with SSRM and CommonSpirit Health mission, vision, and values. 
• Solves Level 3 Phone and Customer Services inquiries.
  

• Bachelor’s degree required; or Minimum 5-7years experience in a healthcare environment
• Excellent communication, leadership, team building skills
• Google and Microsoft Suite skills
• Contract administration management experience