Project Manager

This is a remote position.

Project Description:

The Project Manager will be required to provide project leadership and coordination for the successful implementation as well as providing hands-on analysis as needed to finalize requirements.

Responsibilities:

Initiative Management:

·       Develop a project scoping document and guide implementation activities, including pre-implementation (foundational) tasks.

·       Develop and maintain a detailed Project Plan, Project Management Plan, Risk Register, Change Request process, and other project-related documentation.

·       The Project Manager will use FHA Project Management methodology to manage these projects

·       Develop a foundation project framework for future facility projects as it relates to DPPE deliverables.

·       Direct and manage project execution.

·       Ensure system environments are set up and aligned with best practices.

·       Work with internal and external project teams and vendors to ensure tasks are on track.

·       Call and chair project team and other applicable meetings.

·       Document all findings and recommendations in a central area accessible to all project stakeholders.

·       Liaise directly with PHSA IMITS staff and ensure appropriate processes are completed before go-live or implementation.

·       Manage and coordinate End-Use device procurement and implementation strategy.

·       Develop and coordination End Use Device validation process and User Acceptance Testing and sign-off.

·       Create final project closure documentation and perform a post-implementation review, including lessons learned documentation.

Scope Management

·       Engage with executive sponsors and key stakeholders to confirm scope definition, goals, objectives, benefits, etc.

·       Identify all pre-implementation (foundational) work required to be completed by the stakeholders in preparation for implementation through engagement with Health Authority resources and the project team.

·       Work with project resources to identify requirements, define, verify and control scope, create, and manage detailed WBS.

·       Work with stakeholder groups to review, identify, clarify, and prioritize requirements.

·       Define project goals and responsibilities, including the creation of a responsibility assignment matrix.

Communications Management

·       Identify stakeholders; plan, execute and distribute communications and other related project information.

·       Manage stakeholder’s expectations.

·       Report on performance, schedule, meeting minutes, decisions, outcomes, risks, and other such requested reporting requirements.

·       Provide regular project progress/status reporting to sponsors, steering committee, stakeholder groups, and project stakeholders.

·       Escalate issues /changes outside of the PM authority (e.g., scope changes) to sponsors/steering committee as required.

·       Engage with the capital project team for schedule coordination to meet the project delivery target.

Risk Management

·       Perform risk management, including but not exclusive to, risk planning, identification, risk analysis, risk responses.

·       Monitor and control risks, identify mitigation strategies.

·       Identify those areas where the technical teams may lack the technical know-how or resources constraints.

·       Identify relationships, connections, and collaboration points between internal and external technical resources.

Change Management

·       Readiness assessments

·       Communication and communication planning

·       Resistance management

·       Data collection, feedback analysis, and corrective action

·       Celebrating and recognizing success

·       After-project review

Requirements

Specific Qualifications or Experience Required: 

·       A proven track record managing IM/IT projects, preferably within a healthcare environment

·       Professional Project Management designation (e.g. PMP) or equivalent project management education and experience

·       Minimum 5 years recent experience in Healthcare with a particular focus on IT systems and operational support

·       Minimum 10 years’ experience in managing projects to implement clinical and business systems

·       Experience in managing complex projects that involve several integrated systems

·       Experience with clinical information systems used within acute hospitals (for example: Medical Imaging, Laboratory, Pharmacy, Surgical, and Health Information Management, etc).

·       Demonstrated clinical stakeholder engagement experience

·       It is an asset if the proponent has experience or knowledge of specific FH processes, downstream clinical applications, and end-to-end clinical and system workflows

·       Proponent shall possess strong problem solving, analytical, organization, and interpersonal skills

·       Exceptional English language oral and written communication, facilitation, and presentation skills

·       Experience developing end-use device deployment and validation plans