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Admin/Clerical - Administrative Assistant Administrative Assistant

Remote:

Full Remote

Work from:

Maryland (USA), United States

Offer summary

Qualifications:

Strong attention to detail, High proficiency in Microsoft Office, Experience in a fast-paced environment, Legal experience preferred.

Key responsabilities:

Perform routine clerical support
Organize logistics for meetings and events

First Tek, Inc. Large https://www.first-tek.com/

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Job description

Job Description:

Summary:
The Administrative Assistant supports the Legal Ethics and Compliance team. This position reports to the Head of Ethics

Responsibilities:
Perform routine clerical support for functional groups such as copying, distributing mail, performing simple calculations, and maintaining records and files following standard procedures with all work certified or checked by direct supervisor.
Follow established procedures and guidelines to provide timely and effective clerical support.
Gather, compile, and verify information and enter it accurately into documents (such as reports, presentations or forms) and office systems (such as SharePoint sites, databases, billing software, or spreadsheets).
Resolve discrepancies, including calendar and other scheduling conflicts, and communicate with a variety of administrative and professional employees within and outside the organization.
Organize and plan logistics (e.g., facility selection, menu planning, travel and transportation arrangements, and audio/visual equipment) for organization meetings and special events.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
Participates in associate meetings and communicates any concerns to management.
Other administrative tasks as assigned.

Requirements:
Strong attention to detail.
Maintain strict confidentiality.
Experience supporting multiple functions in a fast-paced environment strongly preferred.
Legal experience strongly preferred.
Poise and maturity to interact with individuals outside and inside the organization.
Prioritize and manage deadlines when dealing with multiple tasks combined with the ability to work with a sense of urgency when needed.
High proficiency with Microsoft Office products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and ability to explore and quickly learn other software applications required.
Must be self-motivated.
Very strong organization and verbal and written communication skills.
Excellent phone etiquette and verbal communication skills that are professional, enthusiastic and cooperative.