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Administrations Manager

Remote: 
Full Remote
Experience: 
Expert & Leadership (>10 years)
Work from: 
Australia

Offer summary

Qualifications:

Minimum 10 years experience in office administration, Expertise in payroll processing and contract administration, Proficiency in accounting software like Xero, Experience with project management and CRM tools.

Key responsabilities:

  • Oversee accounts receivable and payable administration
  • Manage day-to-day office operations and correspondence
TALENTD Recruitment logo
TALENTD Recruitment Human Resources, Staffing & Recruiting Small startup https://talentdrecruitment.com/
2 - 10 Employees
About TALENTD Recruitment
Welcome to TALENTD Recruitment, where we help connect talented candidates with innovative companies in the digital & tech space. Our mission is to provide a seamless and enjoyable experience for both employers and job seekers, empowering companies to find the best talent and giving candidates the best opportunity to advance their careers. If you're an employer looking to hire digitally-focused professionals, you've come to the right place. Our specialist recruiters will assist you in your search for top talent across a range of disciplines, including; • Digital Marketing • eCommerce / Web Development • Digital Design • Client Services & Sales • AdTech • Software Engineering • Data & Analytics For job seekers, our digital recruitment team is the perfect place to find your next career opportunity. We have partnerships with some of the most innovative and forward-thinking companies in the digital space, meaning you'll get access to a wide range of job openings that you won't find anywhere else. Whether you're a seasoned professional looking to take the next step in your career. Our commitment to providing a top-notch experience for both candidates and employers is what sets us apart. We know that finding the right fit is important for both parties, which is why we do everything we can to ensure that the recruitment process goes as smoothly as possible. So why not shoot us an email or a call and see for yourself what we can do for you?
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Job description

My client is seeking a dynamic and adaptable Administration Manager to support the smooth administration functions of a leading Digital Marketing Agency. This role is ideal for someone who enjoys variety in their daily work and thrives in a dynamic and exciting environment. You will be at the heart of our operations, overseeing all client and supplier accounts, contract administration, supporting the sales team and contributing to the company's overall success.

Key Responsibilities

  • Accounts Receivable and Payable Administration
  • Administer all bookkeeping tasks, invoicing, accounts receivable/payable data entry/management, reconciliations and overdue account management.
  • Set up new clients in Xero, including data entry of all details and configuration of recurring, project-based and ad hoc accounts and invoicing.
  • Manage day-to-day office operations, including internal (staff) and external (Client/Supplier) correspondence and administration.
  • Handle all aspects of contract management, including verification of new client and supplier contract details, ABN alignment with sales contracts, credit checks through Creditor Watch, and ongoing maintenance of new, recurring, project and terminating clients and suppliers.
  • Manage Xero Payroll setup for new hires, process staff leave approvals, coordinate new staff schedules with management, handle ad hoc staff enquiries, and organize annual staff gatherings.
  • Provide administrative support to the sales team, including managing admin tasks in Hubspot, preparing financial reports and scheduling meetings.

Required Experience And Skills

  • Minimum 10 years experience in office administration within digital marketing agencies
  • Demonstrated expertise in payroll processing, accounts payable/receivable, and contract administration
  • Proficiency in accounting software (Xero/Quickbooks/MYOB)
  • Experience with project management tools (Clickup/Asana/Trello) and CRM tools (Hubspot)
  • Strong organizational and multitasking capabilities
  • Excellence in communication and interpersonal skills

Personal Attributes

You are someone who is highly adaptable, passionate about customer service, and detail-oriented. You thrive working independently in a remote environment while maintaining strong team collaboration. You're an innovative thinker who's eager to learn and grow with the company.

Benefits And Working Environment

  • 100% remote position with an unrivaled work-life balance
  • Competitive salary, and career development opportunities in a creative, fast-paced industry.
  • Our flat management structure encourages autonomous decision-making and ownership of your role within a supportive team environment.

Apply now to hear more about the role!

Required profile

Experience

Level of experience: Expert & Leadership (>10 years)
Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.
Are you interested?

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