Legal Assistant (ZR_19148_JOB)

This is a remote position.

Schedule:

• 35 hours per week
  
• Monday to Friday
• 9 AM to 5 PM Fort Lauderdale, Florida, USA, Eastern time with 1 hour unpaid break
  

Client Overview

Join a thriving small law firm in vibrant South Florida, where your administrative expertise will play a crucial role in supporting a dynamic legal practice. This position offers a unique opportunity to contribute to the smooth operation of a professional legal environment while working remotely. As an integral part of our team, you’ll have the chance to develop your skills in a fast-paced, client-focused setting that values efficiency, accuracy, and confidentiality.

Job Description

We’re seeking a detail-oriented and highly organized Virtual Administrative Assistant to support our growing law practice. In this role, you’ll be the backbone of our daily operations, managing a diverse range of administrative tasks that are essential to our firm’s success. You’ll handle client communications, manage schedules, and ensure the smooth flow of information within our practice. This position is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and has a keen eye for detail. You’ll have the opportunity to work with cutting-edge legal technologies while developing a deep understanding of law firm operations. If you’re looking for a role where your organizational skills can make a real difference in a professional setting, this position offers an exciting opportunity to grow and excel.

Responsibilities

• Manage incoming calls and client communications with professionalism and courtesy
  
• Oversee the attorney’s calendar, scheduling appointments and managing time effectively
  
• Handle basic email correspondence, ensuring prompt and accurate responses
  
• Perform data entry tasks with high accuracy, particularly in time entry systems
  
• Organize and maintain digital and physical files, ensuring easy access and confidentiality
  
• Assist with various administrative tasks as needed, adapting to the changing needs of the practice
  
• Coordinate with clients and other professionals to facilitate smooth communication
  
• Prepare and proofread basic legal documents under attorney supervision
  
• Maintain a high level of confidentiality and professionalism at all times
  

Requirements

• Excellent written and verbal communication skills in English
  
• Strong proficiency in basic computer skills and office software
  
• Demonstrated ability to maintain confidentiality and handle sensitive information
  
• Exceptional organizational skills and attention to detail
  
• Proven track record of accuracy in data entry and document management
  
• Basic understanding of legal terminology (preferred but not required)
  
• Ability to work independently and manage time effectively in a remote setting
  
• Adaptability and willingness to learn new skills and technologies
  
• Spanish language skills are a plus, but not required
  
• 1-3 years of experience in administrative support or related field
  
• Reliable internet connection and quiet work environment for remote work
  
• Commitment to working full-time, 35 hours per week, during Eastern Time business hours