Department Administrative Assistant

This is a remote position.

• Monday to Friday
  
• 6:30am to 3:30pm California Time with an hour unpaid break
  

Meeting Coordination:

• Schedule and organize meetings with internal teams.
  
• Prepare agendas and ensure all necessary materials are available.
  

Action Items and Priorities:

• Document action items and priorities from meetings.
  
• Assign tasks and follow up on completion within specified deadlines.
  

Company Task Support:

• Provide assistance with ongoing company tasks and projects as required.
  

Participate in Team Meetings:

• Attend meetings with the Supply Chain team and contribute where necessary.
  

Vendor Management:

• Coordinate with vendors regarding the status of open purchase orders.
  
• Confirm receipt of purchase orders with vendor, including revisions, as needed.
  

Correspondence Handling:

• Manage, respond, and direct emails and other correspondence promptly to the appropriate team member, when necessary.
  

Reporting:

• Procure and distribute PO scheduled reports provided by our vendors to the team.
  

Document Management:

• Maintain an organized system for critical documents and assignments.
  
• Ensure documents are assigned to the appropriate staff members.
  

Maintain Confidentiality:

• Handle confidential documents and emails with discretion to protect sensitive information.
  

Requirements

Qualifications:

• Education:High school diploma or equivalent; Associate or Bachelor’s degree preferred.
  
• Experience: Previous experience in an administrative role, preferably within a corporate environment.
  

Skills:

• Strong organizational and time management skills.
  
• Excellent communication skills, both written and verbal.
  
• Proficient with Microsoft Office Suite / Office 365 and familiarity with document management systems.
  
• Ability to multitask and prioritize effectively in a fast-paced environment.
  

Personal Attributes:

• A proactive and positive attitude.
  
• Strong attention to detail.
  
• Ability to work collaboratively as part of a team.
  
• Discretion and confidentiality when handling sensitive information.
  

Benefits

• HMO Coverage
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job