Executive Assistant

This is a remote position.

Schedule:

• 20 hours per week, Monday to Friday 7am - 11am San Diego, CA Time
  

Client Timezone: PST (San Diego, California)

Client Overview

Join a dynamic, growing cybersecurity consultancy that specializes in providing cutting-edge IT, DevOps, and cybersecurity services to innovative startups. This boutique firm is at the forefront of helping businesses achieve crucial SOC 2 and ISO 27001 certifications, positioning them as trusted advisors in the rapidly evolving tech landscape. As the company expands its client base and service offerings, they’re seeking a detail-oriented professional to support their operations and contribute to their continued success.

Job Description

We’re seeking a highly organized and tech-savvy Executive Assistant to join our fast-paced cybersecurity consultancy. In this role, you’ll be the linchpin of our operations, managing complex schedules, coordinating client communications, and streamlining administrative processes. You’ll have the unique opportunity to immerse yourself in the world of cybersecurity, gaining invaluable exposure to SOC 2 and ISO 27001 certifications. This position offers significant potential for growth as you’ll work directly with the company’s founder, supporting critical business functions and contributing to the firm’s expansion. If you’re proactive, detail-oriented, and excited about the prospect of working in a cutting-edge tech environment, this role offers an excellent opportunity to advance your career in a thriving industry.

Responsibilities

• Masterfully manage and optimize complex calendars for multiple client projects, ensuring seamless scheduling and efficient time management
  
• Coordinate high-stakes meetings, calls, and appointments with precision, facilitating smooth communication between our team and clients
  
• Assist in streamlining administrative tasks related to payroll and contractor payments, contributing to the company’s financial operations
  
• Collaborate on creating and managing professional invoices for clients, ensuring accuracy and timeliness
  
• Implement and maintain a robust system for prioritizing and tracking tasks and deadlines across various projects, enhancing overall productivity
  
• Support the preparation and organization of critical materials for SOC 2 and ISO 27001 certification processes, contributing to our core service offerings
  
• Handle a diverse range of general administrative duties to support business operations, adapting to the evolving needs of a growing consultancy
  

Requirements

• Exceptional organizational skills with a proven ability to manage complex schedules and prioritize effectively in a fast-paced environment
  
• Proficiency in modern calendar management and scheduling tools, with a knack for optimizing productivity through technology
  
• Experience with or a strong willingness to quickly learn payroll and invoicing software (e.g., Gusto, Xero)
  
• Meticulous attention to detail coupled with the ability to multitask and adapt to changing priorities
  
• Excellent written and verbal communication skills, capable of interacting professionally with clients and team members
  
• Basic understanding of or keen interest in cybersecurity and IT concepts, with a passion for learning and staying current with industry trends
  
• Demonstrated ability to work independently and proactively in a remote setting, taking initiative and problem-solving creatively
  
• Comfort with handling sensitive information related to cybersecurity projects and certifications, maintaining the highest standards of confidentiality
  
• Flexibility to work 20 hours per week with the potential for increased hours as the company grows
  
• Enthusiasm for continuous learning and adapting to new tools and processes in a dynamic, entrepreneurial environment