Manager, Scientific Standards

Manager, Scientific Standards

Organizational Overview

The Heart Rhythm Society (HRS) is committed to helping end heart rhythm disorders and saving lives. HRS is the international leader in science, education and advocacy for cardiac arrhythmia professionals and patients, and the primary information resource on heart rhythm disorders. HRS’s mission is to improve patient care by promoting research, education and optimal health care policies and standards. HRS represents more than 8,500 cardiac pacing and electrophysiology professionals in over 90 countries.

HRS employs a staff of 49 dedicated professionals who work collaboratively to support the organization’s mission, guided by our five values – Serve our Members, Commit to Individual Excellence, Foster Inclusive Human Connections, Trust the Team’s Collective Knowledge, Embrace Change.  HRS is headquartered in Washington, DC with all staff enjoying a full-time remote work arrangement.  

Position Summary

This position is responsible for the administrative activities of the Heart Rhythm Society (HRS) scientific documents pathway, coordinating the development of documents that align with the Society’s strategic plan and meet the needs of its members. The Manager serves as the Staff Liaison to the Scientific Documents Committee, supporting the committee in overseeing the development and endorsement of scientific documents and educational derivatives that advance electrophysiology and showcase HRS as the trusted authority on arrhythmia care. This position reports to the Associate VP, Research, Standards, & Guidelines.

Responsibilities

1. Manages Activities for the HRS Scientific Documents Pathway

• Tracks and coordinates the development of approximately 4-10 scientific documents at a time; varies depending on the pipeline of approved topics.
• Maintains the HRS Scientific Documents Methodology Manual; develops, maintains, and executes standard operating procedures (SOPs) for operationalizing the Scientific Document methodology.
• Manages the Call for Nominees process (Salesforce) and facilitates the writing committee empanelment and onboarding processes.
• Manages writing committee disclosures, including generating reports in Salesforce and tracking disclosures throughout the document development process.
• Assists the writing committee Chairs with developing and executing the document timeline
• Answers methodology questions and provides support to writing committees, ensuring the development process aligns with the HRS Scientific Documents Pathway methodology.
• Manages the internal/external review, public comment, and endorsement processes.
• Tracks and reports the document development milestones and activities in Salesforce (HRS Documents database).
• Facilitates communication between HRS staff, writing committees, the Scientific Documents Committee, and other internal/external stakeholders.
• Supports the writing committee Chairs with finalizing the manuscript and verifying it meets the requirements for submission; facilitates the manuscript submission in collaboration with the Journal Manager.
• Updates and maintains the HRS Documents database (Salesforce) to ensure accurate tracking of all future, in progress, and published HRS scientific documents (internal/external-led).
• Manages the promotion of scientific documents; updates and maintains the HRS webpages related to scientific documents; drafts, reviews, and edits communications, promotions, internal and external eblasts, Keeping Pace, and social media posts.
• Manages the proposal and development of educational derivatives for scientific documents, coordinating and communicating efforts across HRS teams.
• Collaborates with the Senior Director of Research, Standards, & Guidelines to achieve the program’s financial goals; writes and reviews contracts, sets up and submits invoices, and assists in developing and managing budgets, assists in analyzing and forecasting financial performance. 
• Provides support to the Senior Director of Research, Standards, & Guidelines in managing the strategic plan for scientific documents; proactively identifies new activities and opportunities.
• Supports volunteers, vendors, and consultants by facilitating communication and coordination of projects.

2. Serve as Staff Liaison to the Scientific Documents Committee

• Provides committee meeting management support; regular update calls/emails with Committee Chairs, schedules meetings, creates agendas, drafts minutes, relays Society announcements, and follows up on action items.
• Maintains and updates information on committee activities in the Inter-Committee Communications Google sheet, drafts committee reports/updates for HRS Board of Trustees, and facilitates communication and collaboration with relevant stakeholders, working groups, and task forces.
• Facilitates the development and dissemination of committee deliverables; maintaining relevant HRS webpages, conducting surveys, managing the Call for Topics process, managing internal/external endorsement requests, facilitating currency review, and providing reports to the HRS Board and other stakeholder, as needed.
• Assists the Scientific Documents Committee in the development of proposals and manuscripts for committee-sponsored documents published via the HRS Committee Documents Pathway; manages author disclosures, tracks development progress, manages review process, and supports the authors in finalizing the manuscript for review and submission.
• Coordinates the submission of proposals and manuscripts for committee-sponsored documents published via the HRS Committee Documents Pathway; manages author disclosures, tracks development progress, manages review process, and supports the authors in finalizing the manuscript for review and submission; coordinates the submission of the proposals and manuscripts for review; assists with the development of  educational derivatives, if applicable.

Supervisory Responsibilities

• None

Required Education and/or Experience

• Education: Bachelor’s degree in science/medicine or relevant field.
• Experience: Four (4) to seven (7) years of experience coordinating the development of scientific documents or similar program work and collaborating with medical professionals. Prior work at a membership association is preferred.
• Professional Skills: Analytical and problem-solving skills with effective verbal and written communication. Able to work independently with minimal supervision, take initiative, and collaborate within a remote work environment. Exceptional organizational skills and adept at managing multiple projects at different stages of development simultaneously, while maintaining attention to detail. Adaptable to varying workloads and thrives in a variable-paced setting. Skilled at building relationships with volunteers, staff, and external stakeholders. Willing to work outside regular office hours, as needed.
• Computer/System Skills: Proficient in MS Office and video conferencing tools (Zoom). Experience with real-time collaboration software (MS Teams, SharePoint), project management software, CRM software (Salesforce), survey tools, and website editing software (Drupal, WordPress).
• Certificates, Licenses, Registrations: None
• Other Requirements: Travel may be required

HRS Statement of Diversity, Equity and Inclusion

HRS stakeholders share a common passion for accomplishing our mission to end death and suffering from heart rhythm disorders. 

We believe our diverse backgrounds, experiences and interests are assets in reaching that goal, and we are committed to providing an inclusive environment in all of our activities, where everyone feels valued, respected, and welcome.  

We strive to have organizational leaders who represent all aspects of our diversity and who promote the diversity, equity, and inclusion that are essential to our success.

HRS is an Equal Employment Opportunity employer.  

Location

HRS, headquartered in Washington, DC, operates under a full-time remote office setup. 

How to Apply:

Apply online at https://www.hrsonline.org/careers; application package should include a cover letter, resume, and salary requirements for consideration.