Match score not available

Administrative Assistant (Property Management)

Remote:

Full Remote

Contract:

Part time

Work from:

Australia

Offer summary

Qualifications:

Real estate property management experience, Exceptional organizational and multitasking skills, Proficiency in Microsoft Office suite, Self-motivated with strong communication skills.

Key responsabilities:

Manage multiple email inboxes and communications
Draft, proofread and organize critical business documents

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See all jobs

Job description

This is a remote position.

Role Name: Administrative Assistant

Schedule: 20 hours per week, 4 hours a day M-F flexible during San Francisco, CA business hours

Client Timezone: San Francisco, CA

Client Overview:

Join a dynamic, growing commercial real estate investment firm based in the heart of San Francisco. This boutique company specializes in acquiring and managing properties for a diverse clientele, offering a unique blend of personalized service and strategic investment expertise. With a hands-on approach to business, the firm’s leadership is deeply involved in day-to-day operations, creating an environment ripe for learning and growth.

Job Description:

As an Administrative Assistant, you’ll be the linchpin of our operations, directly supporting the company’s founders in managing crucial aspects of the business. This role offers a rare opportunity to gain invaluable experience in the commercial real estate sector while honing your administrative skills. You’ll be entrusted with handling sensitive information, managing communication channels, and ensuring smooth daily operations. If you’re a self-starter who thrives in a fast-paced environment and is looking to make a significant impact in a growing firm, this position offers an exciting career path in real estate administration.

Responsibilities:

Manage multiple email inboxes, ensuring timely responses and efficient organization of communications
Draft and proofread critical business documents, including property offers and proposals and other marketing documents
Organize and maintain digital files on the company server, implementing an effective system for easy retrieval
Assist with financial tasks such as invoice management and report preparation
Monitor schedules and deadlines, ensuring no important emails or appointments slip through the cracks
Transcribe notes and type up various documents as needed
Provide comprehensive administrative support, adapting to the diverse needs of a dynamic real estate investment firm
Potential to contribute to social media management and marketing initiatives as the role evolves
Conduct market research

Requirements

Real estate property management experience (including reading leases)
Exceptional organizational skills with a talent for multitasking in a fast-paced environment
Sharp attention to detail and strong proofreading abilities
Proficiency in Microsoft Office suite and comfort with digital file management systems
Self-motivated with the ability to work independently and take initiative
Excellent written and verbal communication skills in English
Adaptability to handle a variety of tasks in a small business setting
Basic understanding of real estate terminology and processes (preferred but not required)
Discretion and ability to handle confidential information with utmost professionalism
Willingness to learn and grow with the company, potentially taking on additional responsibilities over time