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AU Executive Assistant | ZR_646_JOB

Remote:

Full Remote

Contract:

Full time

Work from:

Philippines

Offer summary

Qualifications:

At least 2 years of experience as an Executive Assistant., Skilled in Google Workspace and relevant technology tools., Strong problem-solving skills., Attention to detail and proactive mindset..

Key responsabilities:

Provide comprehensive administrative support.
Manage inbox, calendar, and travel arrangements.

PeoplePartners Inc. https://www.peoplepartnersbpo.com/

201 - 500 Employees

See all jobs

Job description

Job Overview

The AU Executive Assistant will provide proactive general and administrative support to executives. The ideal candidate will manage a wide range of administrative tasks, coordinate meetings and travel arrangements, and ensure seamless communication both internally and externally. The Executive Assistant will be a key player in maintaining efficient office operations and supporting executives in achieving their goals.

Job Description:

General & Administrative Support: Provide comprehensive administrative support, including managing documents, handling inquiries, and organizing day-to-day office functions.
Inbox and Calendar Management: Effectively manage the executives' inbox, prioritize emails, and schedule meetings and appointments. Ensure optimal time management by keeping track of deadlines, appointments, and important events.
Travel and Event Coordination: Organize and coordinate travel logistics, including flight bookings, accommodation, transportation, and itineraries. Assist in organizing internal and external events, meetings, and conferences, ensuring smooth execution and detailed planning.
Business Reports, Presentations, and Memos: Prepare and assist in the creation of business reports, presentations, and memos for executives. Ensure all documents are formatted, accurate, and delivered on time.
Communication on Behalf of Executives: Act as the point of contact between executives and internal/external stakeholders. Professionally communicate on behalf of executives, managing inquiries and providing timely information.
Ad-hoc Support: Provide additional support to executives as required, including project management, document handling, and coordinating with other departments.

Requirements

At least 2 years of experience as an AU Executive Assistant.

Attention to Detail: Ability to review meticulously and manage tasks, ensuring accuracy and quality in all work.

Critical Thinking: Strong problem-solving skills, with the ability to analyze situations, identify challenges, and develop effective solutions.

Proactive: Self-motivated and resourceful, taking initiative to anticipate needs and address issues before they arise.

Technical Proficiency: Skilled in Google Workspace and other relevant technology tools to enhance productivity and streamline processes.

Business Reporting: Experience in creating and presenting clear, insightful business reports, providing actionable data and supporting decision-making.

Benefits

Permanent Work-from-home setup
Company-provided equipment
Secondary WiFi Modem
21 Leave Credits
100% conversion of UNUSED leave credits
HMO on Day 1
13th Month Pay
Grab Voucher every month
Birthday Gift
Loyalty Gift
Christmas Gift
Work-Life Balance
Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.