Admin Assistant

Are you a detail-oriented multitasker with a knack for organization and efficiency? Join our team as an Administrative Assistant and play a pivotal role in supporting our operations while working with top-tier professionals across dynamic industries!

Mission

As an Administrative Assistant, your mission is to provide exceptional administrative support, ensuring smooth daily operations and fostering organizational efficiency. You’ll manage critical tasks, coordinate schedules, and enhance communication, becoming an integral part of our team’s success.

Responsibilities

Administrative Support: Manage day-to-day office tasks, including document preparation, record-keeping, and data entry.

Calendar and Schedule Management: Coordinate and maintain executives’ and team calendars, meetings, and appointments.

Communication: Draft, review, and handle correspondence, emails, and reports with accuracy and professionalism.

File and Data Management: Organize and maintain electronic and physical files, ensuring accessibility and confidentiality.

Research and Reporting: Conduct research, compile data, and prepare reports or presentations as needed.

Task Coordination: Support project management by tracking deadlines, tasks, and deliverables to ensure timely completion.

Stakeholder Liaison: Act as a point of contact for internal and external stakeholders, fostering clear and efficient communication.

Travel Arrangements: Plan and book travel itineraries, accommodations, and logistics.

Problem-Solving: Address operational challenges promptly with resourceful solutions.

Confidentiality: Handle sensitive information with discretion and integrity.

Qualifications

Education: A Bachelor’s degree in Business Administration, Communications, or a related field.

Experience: At least 3 years of solid experience as an Administrative Assistant, with prior experience supporting US or AU clients.

Industry Expertise: Familiarity with e-commerce, retail, real estate, construction, or financial industries.

Time Management Skills: Exceptional ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.

Communication Skills: Strong written and oral communication skills to interact effectively with various stakeholders.

Technical Proficiency: Advanced knowledge of MS Office Suite, scheduling tools, and CRM software (e.g., Salesforce).

Organizational Skills: A meticulous approach to managing records, files, and tasks with precision.

Proactive Mindset: Ability to anticipate needs, identify opportunities for improvement, and take initiative.

Flexibility: Adaptability to handle shifting priorities and dynamic work environments.

Problem-Solving Skills: A resourceful and solutions-oriented approach to overcoming challenges.

Professionalism: A positive attitude and dedication to delivering high-quality work.

Why MultiplyMii

MultiplyMii, a premium recruitment & HR services company, is growing FAST and we are currently hiring an exceptional Admin Assistant who desires to be part of an exciting organization that rewards and values its team members.

One clear benefit for you is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client onboarding, supporting your unique needs, and handling any challenges that might arise in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.