Executive Assistant

ABOUT THE ROLE

We are seeking an enthusiastic and innovative Executive Assistant to support our CEO in a dynamic, fast-paced environment. The ideal candidate is digitally native, highly organized, and proactive, with a positive and kind personality. This role involves administrative, operational, and organizational support, ensuring seamless coordination of day-to-day activities. To ensure seamless collaboration, the candidate must be based within the GMT+1 time zone.

KEY RESPONSIBILITIES

The Executive Assistant to the CEO plays a crucial role in ensuring the smooth operation of the CEO’s daily activities and strategic initiatives. This position involves managing schedules, coordinating meetings, handling confidential information, and serving as a key point of contact for internal and external stakeholders. Main tasks:

• Calendar Management: Organize and optimize schedules, ensuring the CEO is well-prepared for all meetings and commitments.
• Travel Management: Plan and manage international and domestic travel, including flights, hotels, ground transport, expenses and itineraries using tools like TravelPerk and Rydoo.
• Event Coordination: Support coordination of VIP events, dinners, and meetings.
• Back Office Support: Manage documentation through platforms such as DocuSign, maintain archives, and oversee administrative processes.
• Operational Assistance: Provide day-to-day operational and administrative support to enhance productivity and workflow.
• Coordination with Departments: Collaborate with relevant teams, such as the Procurement Department, for specific tasks as needed.

WHAT YOU BRING

• The ideal candidate is highly organized, proactive, and capable of thriving in a fast-paced environment while maintaining the highest level of professionalism and discretion.
• Must be based in a European time zone (no exceptions).
• Digitally native: familiarity with administrative and organizational tools, such as GSuit, Slack, Telegram, Discord, Google Calendar, Rydoo, TravelPerk, and other digital platforms.
• Ability to work independently while maintaining exceptional coordination with the CEO and other teams.
• Quick Learner: Tech-savvy with the ability to adapt to new tools and systems quickly. A background or interest in tech, blockchain, or innovation is a plus.
• Strong Communicator: Excellent verbal and written communication skills.

ROOTIES BENEFITS

At RootstockLabs, we don’t just offer a job—we offer a community. Here’s what you can expect when you join us:

• Competitive Salary & eligibility for our RIF Token Plan.
• 100% Remote Work from anywhere in GMT+1, with access to global CoWorking spaces.
• Work-Life Balance: Up to 35 vacation days, 30 sick days, parental leave and a paid year-end shutdown.
• Continuous Learning: Access to training programs, language courses, and learning sponsorship annually.
• Health & Well-Being: Tools like OpenUp, an employee assistance program, and an emergency loan policy.
• Monthly Allowance for Contractors to support your connectivity and well-being.