Accounts Payable Specialist (Full-Time, 100% Remote)
About Us
UpTogether believes every person is an expert in their own life. But too many systems in our society have been set up to prevent hardworking people from getting ahead.
That’s because in the U.S., there is a broadly held stereotype that if you’re experiencing poverty or financial hardship, it’s solely your fault. After all, others have “pulled themselves up by their bootstraps” and you can too.
UpTogether knows that’s not true. Poverty is a policy choice. That’s why starting in 2023, we renewed our focus on a bold goal of changing systems and policies so all people in the United States are seen and invested in for their strengths, and able to build power, reinforce their autonomy and drive their own economic and social mobility.
Our systems change strategy is two-pronged: We work with our members, partners, funders, governments, community organizations and other supporters to:
- Invest in families and individuals experiencing financial hardship by providing them with direct cash they can use however they choose, no strings attached
- Amplify stories and data that tell their true lived experiences so that, together, we show the impact of investing in people, provide evidence that it works, and influence state and local policies and practices that support and accelerate social and economic mobility.
At UpTogether, we work towards these values:
- Community: We’re better together than we are alone, and we know that with the support of our neighbors, family and friends, all of us will have a better shot at achieving our goals and dreams.
- Impact: We focus our time and energy on collective work that will have the largest impact for people experiencing financial hardship.
- Collaboration: We center the lived experiences of our members, partner with them to change systems and work with them to co-create opportunities for people to reach their financial goals.
- Racial Equity: We are committed to being an anti-racist organization, and we promote anti-racist policies that eliminate the racial wealth divide.
- Leadership: We intentionally create space for everyone to lead, regardless of their title.
- Choice: We respect everyone’s autonomy and know each person is capable of making their own decisions.
The Position
Under the direction of the Senior Finance Manager, the Accounts Payables Specialist will work within the Finance team to support the Organization, and partner with other organizational departments. We are a paperless office, heavy on the technology side and require significant computer experience.
This is a remote position. The successful candidate will have a reliable internet connection and functional work environment, including a fully functional computer (laptop or desktop) with video conferencing capabilities. This can be purchased upon hire with a technology stipend.
Core Responsibilities
Responsibilities include, but are not limited to, the following:
- Ensures appropriate approvals for all payments
- Performs timely processing of accounts payable using Bill.com and other systems
- Manage banking transactions in Quickbooks online
- Manage synced systems and resolve potential errors
- Accurately record accounts payable transactions in Quickbooks online
- Checks and verifies source documents such as invoices, receipts
- Record all banking transactions and credit card expenses
- Maintain support expense schedules
- Build and maintain positive relationships with vendors and employees to ensure accuracy and promptness in all expense related inquiries
- Manage W-9s throughout the year
- Prepare and submit annual Form-1099s
- Maintain accounts payable systems
- Assist with audits
- Maintain electronic filing system to support financial records
- Using data and analysis to identify trends and make recommendations for financial efficiencies
- Identify opportunities for financial system effectiveness and improvement
- Collaborating cross-functionally to support departments with financial needs
- Any and all ad hoc projects assigned
- Cross team collaborations as needed
- Cross training roles to provide coverage for team members during time off
- Participate in various meetings as required
Experience:
- Experience with Quickbooks is required
- Experience with Bill.com is preferred
- Demonstrated knowledge of Accounts payable.
- Experience with month-end close cycle preferred
- Strong command of Microsoft Office (Word, Excel, PowerPoint) and Google applications required.
- Solid understanding of US GAAP
Qualifications:
- BA/BS in Accounting/Finance/Business Administration or equivalent 2-year minimum accounts payable experience.
- A detailed and solution-oriented mindset, the ability to prioritize effectively, meet deadlines, follow through to execute all tasks and demonstrate a high degree of accuracy.
- Self-starter with excellent research, analytical, time management and organizational skills
- Have excellent verbal and written communication skills, responding to internal and external needs in a timely manner and listening, being thoughtful in your response, and setting clear expectations
- Demonstrated ability to work independently, as a team member and cross collaboratively
- Proven ability to thrive in a remote work environment; self-directed; proactively reaches out; responsive; comfortable in a virtual setting; driven
- Ability to travel 1-2 times annually, for in-person meetings
- Ability to thrive in a fast-changing environment
Compensation
This is a full-time position with a competitive benefits package, including medical, dental, vision, 401(k), paid vacation, and paid wellness time. Salary range is $68,500 - $73,500. Internal applicants may be eligible for an adjusted salary range based on current salary and other considerations.
Inclusion Statement
We strive to create a community that embraces equity, diversity, and inclusion, and we support the efforts of others to build such communities. We encourage all qualified and interested persons to apply, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
To Apply
To be considered for this opportunity, please submit a resume and cover letter. Your cover letter should outline how your personal and/or work history will contribute to your success in this role. Applications submitted without a cover letter will not be considered.
