Office Operations Associate

Overview: 

If you're looking for the stability of a profitable, growing company with the entrepreneurial spirit of a startup, we’re hiring. SageSure, a leader in catastrophe-exposed property insurance, is seeking a reliable, organized Office Operations Associate (OOA) to collaborate with team members in providing day-to-day operational support in our Facilities Operations Department, including administrative, technology, purchasing, mail handling and processing.

What you’d be doing:

• Provide front-line administrative/reception duties at our facility 5-days a week.
• Perform critical facility operations task including answering phones (limited), sorting and sending mail (daily), and liaising with vendors (daily).
• Daily Mail Handling and Mail Processing.
• Manage the facility's maintenance and upkeep, including vendor coordination and scheduling.
• Oversee and manage facility service contracts.
• Manage and track facility expenses.
• Ensure the facility meets safety and regulatory compliance requirements. 
• Manage and track facility equipment and supplies.
• Tracking equipment for shipping and creating FedEx labels.
• Assist local team members with any Office Operations support requests.
• Maintain IT and Facilities’ inventories for national procurement.
• Process any needed purchases of inventory or supplies.
• Provide operational support for local events and meeting planning.
• Provide support to executives and guests as needed.
• Ensure that all visitor arrangements are coordinated with their executive assistants throughout the organization.
• Purchase and maintain the stocking of healthy snacks and beverages in kitchen; must be able to lift up to 15 pounds at times.
• Assist in monthly departmental metrics reporting and provide ad-hoc usage reports as requested on key systems for the department.
• Willingness to carry a company mobile phone for after-hours responses to site security issues or emergency contacts.
• Willingness to be cross trained to provide support services where needed.
• Performs other duties as assigned.

We’re looking for someone who has: 

• High school diploma or equivalent required.
• 2+ years' experience in an administrative capacity, with a preference for experience in facilities management.
• Valid driver’s license and personal vehicle (we will request utilizing this vehicle for certain tasks).
• Strong proficiency with Microsoft software including Outlook, Word, Excel, SharePoint, and PowerPoint.
• Experience using security system access software.
• Project management skills to organize tasks and ensure timely completion. 
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail. 
• Attention to detail, and diplomacy in handling high stress situations.
• High energy and able to provide exceptional service and support.
• Ability to project a professional, businesslike image in the office including proper business attire, language, body language and demeanor.
• Strong data analytic skills to interpret and report on operational metrics
• Proficiency in Microsoft PowerPoint for presentation preparation and reporting.

Highly preferred candidates also have: 

• Strong Proficiency with Microsoft software including Outlook, Word, Excel, SharePoint and PowerPoint