Executive Business Partner

Working at Thoropass

Thoropass makes it as easy to do the right thing as it is to check a box. Our team members believe that partnership lightens the load. Not everyone can be an expert at everything – lending each other support in areas of weakness strengthens everyone’s offering. We collaborate openly and enthusiastically; without ego. Thoropass makes it as easy to do the right thing as it is to check a box.

What We Do

At Thoropass, we’re compliance experts, so you don’t have to be. Pairing easy software that’s always getting smarter with expert guidance and continuous monitoring, we integrate into your process to prepare you to pass any audit every year with flying colors. Hundreds of growing companies use Thoropass’s compliance automation platform, expert services, auditors, and partner ecosystem to get and stay compliant over the lifetime of their business. 

We are a rapidly expanding team based in New York. We were founded in May 2019 and raised our Series C funding in November 2022. Our top investors include J.P. Morgan, PayPal Ventures, Fin Capital, Centana, and Bain Capital. We're growing customers and revenue dramatically and we’re poised for continued break-out growth in 2023 and beyond.

Role Overview

Thoropass is seeking a highly organized and proactive professional to join our team as an Executive Business Partner  The role reports to the Head of People with a dotted line to 2 co-founder executives. This dynamic role involves supporting two founders with a variety of tasks/projects, managing office operations for a small office with ~30 attendees Tues/Wed/Thurs, and coordinating US travel and events for small to mid-sized groups. The ideal candidate is excited by the opportunity to have no 2 days look the same and energized by being in an office 3 days per week.

Responsibilities

Executive Administrative Support (50%)

• Serve as the primary point of contact for the founders, managing calendars, scheduling meetings, and prioritizing tasks.
• Handle email correspondence, travel arrangements, and expense reports.
• Prepare documents, presentations, and meeting notes as needed.
• Over time act as a liaison between the founders and internal/external stakeholders.

Office Management (20%)

• Oversee day-to-day office operations, including supply inventory, vendor management, and ensuring a well-maintained workspace.
• Coordinate with building management and IT to address office-related issues.
• Support onboarding and offboarding processes for local and remote team members in the US.
• Take a lead role in Thoropass’s culture committee - planning events that are reflective of our culture, values and global presence. Plan local NYC events to bring folks together to bond outside of work (~1/quarter)

Event Coordination (10%)

• Plan and execute events for 30-80 participants, including all travel logistics, meeting spaces, social activities and food. Partner with stakeholders on agenda and communications. Minimum of 1 event per quarter and 1-2 larger events per year.
• Manage event logistics such as venue selection, catering, AV needs, and guest communications.
• Oversee budgets and timelines to ensure successful event experiences, planned and communicated in advance and delivered on budget.

Ad Hoc Projects (20%)

• Bandwidth dependent opportunity to get engaged in projects outside core remit e.g. working with people, finance and strategy & operations teams. Examples:
• Assist with data analysis to generate actionable insights for decision-making.
• Prepare visually compelling presentations and reports for internal and external stakeholders.
• Conduct research to support strategic initiatives and business objectives.
• Utilize tools such as Excel, PowerPoint, and other analytics platforms effectively.
• Demonstrate strong attention to detail and a willingness to learn and grow.

Qualifications

• Experience: 5+ years in executive assistant, office management, or event coordination roles, preferably supporting executive-level leadership.
• Skills:
• Exceptional organizational and prioritization skills
• Effective written and verbal communication skills
• Proficiency in Google Workspace, knowledge, and experience with CRM and BI tools a plus
• Comfortable navigating ambiguity, asking questions of senior leaders to get to clarity in the next steps and timelines
• Resourceful - intrinsically motivated to figure things out, identify opportunities for improvement and take action
• Start-up experience preferred

Base Salary:

• Range: $95,000–$115,000 annually

Additional Benefits:

• Equity opportunity in high-growth start-up
• Competitive health, dental, and vision insurance, plus ancillary benefits
• Flexible PTO
• Monday and Friday work from home 
• Wide range of opportunities and experiences to develop and progress career