Job description

Brave Thinking Institute is looking for a Department Administrator. A proactive, enthusiastic, supportive member of the Institute who is growth-minded and driven to succeed.

In addition, they are a “Rockstar” detailed organizer who can track multiple projects at the same tim

e
Position Priorities and Focu

s:Day-to-day administrative suppo
rtCalendarizi
ngData manageme
ntMeeting agendas and note-taki
ngAttend multiple planning and connection meetings throughout the we

ek
Coordinate Project Planning Proc

essMaintain project timelines and templa
tesProject management setup and task fulfillm
entGeneral department project track
ingBuild and maintain rost
ersSend communications to team members, vendors, and ven
uesShare and track compliance with department S
OPsTrack attendee responses and update team members and forms accordin
glyTrain new team members on communications system
(s)Provide shipping addresses for Client Empowerment Kits, etc. to the fulfillment comp
anyTrack all empowerment kits to ensure the arri
valFollow up on any late/missing items; reship and/or process claims with the shipping comp
anySupport major Inventory cleanup/out (twice a year - if located in

CA)
Remote Training Sup

portSupport on-site staff by coordinating staff meals, sending supplies,
etc.Reserve and host Zoom meet

ings
On-site Event Su

pportAssist at In-Person events: 1-2x per
yearSupport on-site staff by ordering staff meals, maintaining office space, supporting the leadership team,
etc.Other projects/planning as determined by the Event Dir

ector

Required Position Attr

ibutes:Extremely Organized/Detail Oriented: Able to track multiple projects, remember processes and procedures, prioritize, and respond to a myriad of re
quests.High Level of Accuracy: Willing to complete repetitive tasks while maintaining important records with total ac
curacy.Self-motivated: A self-starter who works extremely well in a team environment, and who also excels when it comes to working independently with minimal super
vision.Growth-Focused: Demonstrates a strong interest in continual learning and growth and a desire to participate in ongoing institute transformational tr
aining.Goal-oriented: Laser-focused on goals with a “do whatever it takes” attitude. Willing to work extended hours and weekends when necessary to achieve obje
ctives.Adaptable to
ChangeForward-Thinking: Anticipates upcoming circumstances and conditions that may cause challenges and proactively creates solutions in a
dvance.Travel: Willing to travel to institute events 1-2 times per year to support, learn about, and engage with institute staff and our clients. Willing to support inventory 2x per year in Cali

fornia.

Required Experience / Pro

ficiency:2+ years experience with administrative support within a work env
ironment.Access to high-speed internet, dedicated and distraction-free workspace, and able to meet all requirements of this role while working
remotely.Tech savvy with the ability to learn new software and systems
quickly.Asana Project Management System (or similar + ability to learn imm
ediately)Air Table experien
ce a plusEvent volunteer/paid experience i
s a plus.Google Apps - Drive, Docs, Sheets,
CalendarCommunication Tools - Zoom, Disco

rd, Unity