Department Administrator

Brave Thinking Institute is looking for a Department Administrator. A proactive, enthusiastic, supportive member of the Institute who is growth-minded and driven to succeed.

In addition, they are a “Rockstar” detailed organizer who can track multiple projects at the same tim

e
Position Priorities and Focu

• s:Day-to-day administrative suppo
• rtCalendarizi
• ngData manageme
• ntMeeting agendas and note-taki
• ngAttend multiple planning and connection meetings throughout the we

ek
Coordinate Project Planning Proc

• essMaintain project timelines and templa
• tesProject management setup and task fulfillm
• entGeneral department project track
• ingBuild and maintain rost
• ersSend communications to team members, vendors, and ven
• uesShare and track compliance with department S
• OPsTrack attendee responses and update team members and forms accordin
• glyTrain new team members on communications system
• (s)Provide shipping addresses for Client Empowerment Kits, etc. to the fulfillment comp
• anyTrack all empowerment kits to ensure the arri
• valFollow up on any late/missing items; reship and/or process claims with the shipping comp
• anySupport major Inventory cleanup/out (twice a year - if located in

CA)
Remote Training Sup

• portSupport on-site staff by coordinating staff meals, sending supplies,
• etc.Reserve and host Zoom meet

ings
On-site Event Su

• pportAssist at In-Person events: 1-2x per
• yearSupport on-site staff by ordering staff meals, maintaining office space, supporting the leadership team,
• etc.Other projects/planning as determined by the Event Dir

ector

Required Position Attr

• ibutes:Extremely Organized/Detail Oriented: Able to track multiple projects, remember processes and procedures, prioritize, and respond to a myriad of re
• quests.High Level of Accuracy: Willing to complete repetitive tasks while maintaining important records with total ac
• curacy.Self-motivated: A self-starter who works extremely well in a team environment, and who also excels when it comes to working independently with minimal super
• vision.Growth-Focused: Demonstrates a strong interest in continual learning and growth and a desire to participate in ongoing institute transformational tr
• aining.Goal-oriented: Laser-focused on goals with a “do whatever it takes” attitude. Willing to work extended hours and weekends when necessary to achieve obje
• ctives.Adaptable to
• ChangeForward-Thinking: Anticipates upcoming circumstances and conditions that may cause challenges and proactively creates solutions in a
• dvance.Travel: Willing to travel to institute events 1-2 times per year to support, learn about, and engage with institute staff and our clients. Willing to support inventory 2x per year in Cali

fornia.

Required Experience / Pro

• ficiency:2+ years experience with administrative support within a work env
• ironment.Access to high-speed internet, dedicated and distraction-free workspace, and able to meet all requirements of this role while working
• remotely.Tech savvy with the ability to learn new software and systems
• quickly.Asana Project Management System (or similar + ability to learn imm
• ediately)Air Table experien
• ce a plusEvent volunteer/paid experience i
• s a plus.Google Apps - Drive, Docs, Sheets,
• CalendarCommunication Tools - Zoom, Disco

rd, Unity

• 
  Be
• nefits:
• PTOMed
• icalDe
• ntal