Grants Coordinator

Job Title: Grant Coordinator
Reports to: Assistant Manager, Grants Services
Location: Remote
Job Status: Full-time, Exempt

Job Summary:
Clinical Education Alliance (CEA) is a global leader in providing innovative and impactful healthcare education, insights
and communications, empowering healthcare professionals with the tools and resources they need to stay current and
improve patient outcomes. CEA sets the standard for professional development with its commitment to scientific rigor,
innovative formats, sophisticated marketing to drive healthcare professional awareness, and engagement techniques
grounded in adult learning principles. With its expansive reach across the healthcare team, CEA drives healthcare
excellence across the care continuum.

The Grants Coordinator is responsible for managing/implementing the preparation, documentation, submission, and
tracking of educational grants. Other duties may include budget reconciliations, outcomes reports, transfer of value
information, and maintenance of grant processes from submission through reconciliation.

Job Responsibilities:
• Work with assigned team to maintain oversight of the status of grants in the development process.
• Work with the Grant Director and grant department staff to prioritize grant submission timelines and
grant/submission preparation.
• Input all needed information for grant submissions, including the preparation of additional documents, into
supporter grants systems.
• Track budget, outcomes data reconciliation, and Transfer of Value reporting deadlines and input all needed
materials for these deliverables into portal systems, including working with other departments when needed.
• Support all partners in submission of all supporter materials (including, but not limited to, grants, budget
reconciliations, outcomes, transfer of value reports, change of scopes).
• Serve as one of the grant portal resident experts in navigating supporter grant submission requirements,
timelines, and grant entry systems.
• Maintain and update all required internal supporting technology systems (including, but not limited to, NetSuite
and Salesforce) with grant submissions and any change to funding status.
• Process Letters of Agreement, including record-keeping, processing contractual signatures, and booking sales.
• Assist in answering any queries from supporters and foster excellent relationships with supporters and partners.
• Other duties as required.

CEA Core Values
Innovation – Creating, Leading Edge, Unique
• Seeks to understand new ideas and they tactically apply to the role
• Requires supervision support

Passion – Driven, Focused
• Seeks to understand the role and how it fits into the mission

Integrity – Credibility, Fairness, Quality, Accuracy, Trustworthiness.
• Takes responsibility for tasks assigned and seeks to complete them to the best of one's ability in the allotted
hours and records in Netsuite.
• Demonstrates an ability to understand the project goals and seeks to align tasks to complete.
• Accepts feedback and takes ownership to adapt work efforts to changing priorities.
• Communicates information effectively with manager and shared team members to complete tasks.

Team – Alliance of thoughtful people driven by our core values.
• Develops working relationships with the team to help support the team.

Required Skills/Abilities:
• Manage multiple deadlines
• Perform well in a fast-paced environment with changing demands
• Manage several projects with tight timelines, documenting changes, and working with a sense of accurate
urgency
• Follow SOPs
• Detail-oriented, adaptable, supremely well-organized. Excellent interpersonal skills
• Problem-solving mentality; high energy level; flexible
• Expertise in Microsoft office (PowerPoint, Word, Excel, Outlook, etc.) Experience in Salesforce or other financial
tracking/CRM software) is preferred but not required

Education and Experience:
• Undergraduate degree preferred
• Prior experience in CME/CE or grant administration is preferred, but not required.

This job description should not be construed to imply that these requirements are the exclusive standards of the
position. Incumbents will follow any other instructions and perform other related duties as may be required by their
supervisor. Clinical Education Alliance and its subsidiaries provide Equal Employment Opportunities to all employees and applicants
for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or
any other non-merit factor.