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Executive Assistant to the CEO

Remote:

Full Remote

Experience:

Mid-level (2-5 years)

Work from:

Mexico

Offer summary

Qualifications:

3-5 years of administrative experience, Proficient in Microsoft Office and Google Workspace, Experience with project management tools preferred, High emotional intelligence and professionalism.

Key responsabilities:

Manage CEO's calendar and travel arrangements
Assist with client onboarding and communication

Agent Careers http://www.getagents.co

11 - 50 Employees

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Job description

Job Title: Executive Assistant to the CEO

Type: Full-Time, Remote

Working Hours: Mondays - Fridays 8:30 am - 5:00 pm CST

Compensation: $1,800-$2,500

Job Summary:

We seek a highly organized and proactive Executive Assistant to support our CEO in the coaching and personal development industry. The ideal candidate will be a master multitasker, with exceptional communication skills and a passion for helping executives maximize their efficiency. You’ll play a crucial role in ensuring the smooth operation of daily tasks, scheduling, client management, and business development activities.

Key Responsibilities:

Administrative Support: Manage the CEO’s calendar, including scheduling meetings, calls, and coaching sessions. Coordinate travel arrangements and maintain up-to-date records.
Client Relations: Serve as the first point of contact for clients and partners. Assist with onboarding new coaching clients, and ensure timely communication and follow-up.
Project Management: Help manage projects and timelines, ensuring deadlines are met. Track progress on key business initiatives and provide regular updates to the CEO.
Content & Communication: Assist in drafting and proofreading communications, presentations, and newsletters. Maintain client databases and manage correspondence with external stakeholders.
Event Coordination: Organize workshops, webinars, and in-person events. Handle logistics, participant communication, and follow-ups.
Social Media & Marketing Support: Assist in scheduling and managing the CEO’s social media presence, including content creation and engagement with the online community.
Document Management: Prepare and organize documents, reports, and presentations. Maintain confidentiality and manage sensitive information with discretion.
Research & Analysis: Conduct industry research, and competitor analysis, and gather data to support the CEO in decision-making and strategy development.
Coaching Session Preparation: Ensure all necessary materials and resources are ready for coaching sessions. Handle pre-session prep and post-session client follow-up as needed.
Ad Hoc Tasks: Provide support on any miscellaneous tasks to support the growth of the business, including personal assistance as required.

Key Qualifications:

Experience: Minimum 3-5 years of administrative or executive assistant experience, ideally in a coaching, personal development, or service-based business.
Skills: Excellent written and verbal communication skills, strong organizational abilities, and a keen eye for detail. Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
Tech-Savvy: Comfortable with technology and adept at learning new systems and tools (experience with scheduling software, CRM systems, and online marketing tools preferred).
Interpersonal Skills: High level of emotional intelligence, professionalism, and a friendly demeanor. Ability to manage multiple priorities and communicate effectively with a diverse range of clients and stakeholders.
Self-Starter: Ability to work independently, anticipate needs, and stay one step ahead. Comfortable in a fast-paced, dynamic environment.
Industry Knowledge: Familiarity with the coaching and personal development industry is a plus, but not required.