Remote Administrative Assistant – Support Operations and Recruitment for a US Marketing Agency

Company Overview:

Our client is a fast-growing digital marketing agency that delivers impactful campaigns in SEO, paid media, content creation, and design. Over the past three years, they’ve expanded to a team of 65+ experts and earned recognition for their innovative work.

As an Administrative Assistant, you’ll work closely with the Office Manager to keep the agency’s operations running smoothly. From administrative tasks to recruitment coordination, you’ll play a key role in supporting the agency’s dynamic team.

What You’ll Do:

As part of the operations team, you’ll assist the Office Manager with administrative tasks and support team members across the agency.

• Handle invoicing and billing tasks, using tools like Google Workspace and QuickBooks
• Maintain and organize internal records, contracts, and expense reports.
• Coordinate company-wide schedules, including meetings, team events, and external appointments.
• Monitor software subscriptions, ensure renewals are tracked, and resolve minor operational issues.
• Support the recruitment process and conduct initial candidate screenings, including reviewing resumes and hosting screening calls.
• Assist with onboarding new hires by ensuring they have access to tools, resources, and necessary documentation.
• Support project management tasks by updating timelines, tracking deliverables, and ensuring deadlines are met.
• Assist in internal communication efforts to keep teams aligned and informed.

You Bring:

• 2+ years of experience in administrative roles, preferably in a marketing agency or fast-paced environment.
• Experience conducting interviews or screening candidates in any capacity (e.g., customer service, team leadership).
• Strong organizational and multitasking skills, with excellent attention to detail.
• Excellent written and spoken English to communicate effectively with teams and candidates.
• Familiarity with Google Workspace (Docs, Sheets); experience with QuickBooks or other invoicing tools is a plus.
• A proactive, problem-solving mindset and the ability to manage multiple priorities.

Bonus Points:

• Experience with project management tools like Trello, Asana, or Monday.com.
• Background in working with cross-functional teams in remote settings.
• Knowledge of basic bookkeeping or prior experience managing invoices.

What’s Offered:

• Fully remote role with flexible hours.
• Contractor position with 35–40 hours per week.
• Competitive pay: $1,200–$1,600 USD/month, depending on experience.
• The opportunity to work with a dynamic, collaborative team of marketing and creative professionals.
• Mentorship and training to grow your skills in operations and team coordination.

How We Hire:

Pre-screening:

• Personality Assessment.
• Video Interview / Screening.

Interview Process:

1. Introductory Call: A brief conversation to discuss your background and qualifications.
2. Skills Assessment: A practical exercise to evaluate your organizational and recruitment skills.
3. Team Fit Interview: Meet with team members to discuss your working style and collaboration skills.
4. Final Interview: A conversation with leadership about the role and next steps.

If you’re ready to join a growing agency and contribute to its success, we’d love to hear from you. Apply today!