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Operations Assistant for an HR Company in Australia (Home Based Part Time)

Remote: 
Full Remote
Contract: 
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Offer summary

Qualifications:

Strong organizational and communication skills, Proficient in Microsoft Office and calendar management, Experience with HR processes and client handling, Ability to manage multiple tasks effectively.

Key responsabilities:

  • Assist Director in meetings and task allocation
  • Manage client invoicing and contracts efficiently
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201 - 500 Employees
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Job description

Assistance to Director:
• Attend meetings with Director and take notes ensuring that tasks are given to correct person
• Send email after all meetings with what was covered and what tasks are required by who by when
• Check, forward, respond and file emails keeping inbox clean at all times
• Add tasks to Motion calendar
• Book appointments

Accounts:
• Invoicing clients
• Quote creation
• Send receipts to Hubdock for bookkeeper
• Completing new client contracts and updated contracts for signing

Client Facing Tasks:
• Weekly check ins with the clients
• Follow up clients on things HR is waiting on
• Onboarding new clients
• Setting up meetings
• Client review and referral process

Documentation:
• Filing of clients documents from inbox and Monday.com
• Uploading documents to client systems
• Creation of Client handbooks
• Keeping files clean and file format clear
• Updating letter heads and documents as required

Social Media:
• Scheduling content on Facebook, Instagram and LinkedIn

Recruitment:
• Using LinkedIn recruiter to find talent for clients, connecting with the talent and booking interviews for the client

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Time Management
  • Detail Oriented
  • Communication

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