Offer summary

Qualifications:

Highly organized with strong time-management skills, Experience in a fast-paced environment, Proficient in German (B2-C1), Exceptional communication skills.

Key responsabilities:

Provide comprehensive support to leadership team

Manage business and personal emails, calendars, and travel arrangements

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a specialized platform committed to accelerating the growth of startups by offering expert support in key business areas, including operations and marketing. Their mission is to empower founders to focus on innovation and expansion by handling critical, time-consuming tasks. With a global network of professionals and tailored solutions, they have established themselves as a trusted partner in driving startup success.

About the Role

We are seeking a highly organized and proactive German-speaking Executive Assistant to provide comprehensive support to our leadership team. The ideal candidate will possess exceptional communication and time-management skills, along with experience working in a fast-paced environment. The Executive Assistant will be responsible for a wide range of administrative tasks, ensuring the smooth operation of daily business activities.

What you’ll do

Business and personal support: Confidential and reliable assistance to management in all administrative and organizational matters, both of a business and private nature.
Email management: First point of contact for all business and private emails; prioritization, filtering and processing of all emails before forwarding to management.
Calendar management: Independent management of business and private calendars, including deadline monitoring and coordination.
Travel management: Organization and support of even complex and short-term travel plans, including booking flights with miles.
Stakeholder management: Interface function and coordination of management with all business areas, external partners, relevant institutions and other stakeholders.
Administrative activities: data research, preparation of business documents, and minute-taking and documentation.

Required profile