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Remote Personal Assistant

Remote:

Full Remote

Contract:

Fixed term

Work from:

South Africa

Offer summary

Qualifications:

Proven experience as a PA or Virtual Assistant, Strong organizational and time management skills, Tech-savvy with tools like Google Suite, Familiarity with project management software is a plus.

Key responsabilities:

Manage calendar and schedule for the Director
Provide sales administration support and task management

RecruitMyMom.co.za Human Resources, Staffing & Recruiting SME https://www.recruitmymom.co.za/

11 - 50 Employees

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Job description

This is a remote position.

A UK-based client is seeking a world-class experienced Personal Assistant who is highly organised, creative, and proactive. You will join a dynamic and fast-growing business in the UK property investment training space as an independent contractor. This is a full-time remote position, and we are looking for a talented individual who is passionate about helping businesses grow, loves a challenge, and is excited to take on a variety of tasks. This role offers a dual-focus combining personal and business assistance. Your ability to organise, communicate, and proactively solve problems will be instrumental in driving efficiency across all areas of the business

Key Responsibilities:

Calendar and Schedule Management
Communication and Relationship Management
Sales Administration Support
Task and Project Management
Research and Document Management
Process and System Improvement
Travel Coordination
Expense Management
Social Media and Community Management

In addition to several areas of delivery you will be expected to:

●       Ensure the Director’s calendar is organised and running efficiently.
●       Schedule and confirm meetings
●       Prepare agendas and reminders
●       Manage the Director’s email inbox and communications, drafting responses and handling inquiries.
●       Liaise with the sales team to confirm availability and track progress.
●       Collaborate on creating debt and payment plan reports.
●       Prioritise, organise and monitor tasks to ensure deadlines are consistently met.
●       Adjust schedules proactively to accommodate new priorities.
●       Conduct high-level research to assist with strategic decision-making.
●       Proofread and organise documents, reports, and presentations.
●       Create and implement end-to-end processes and systems to enhance efficiency.
●       Arrange business travel, including flights, accommodations, and transportation.
●       Track and manage the Director’s expenses, preparing accurate reports.
●       Reconcile reports against budgets and receipts.
●       Post and schedule content on social media platforms to maintain the Director’s online presence.
●       Monitor and engage with the education community, answering questions and fostering positive interactions.

Analyse engagement metrics and provide feedback for improvement

Requirements

The ideal candidate will have:
Creativity and innovation –creating content and solving problems.

Excellent communication skills – Both written and verbal, with the ability to interact professionally across different platforms.
Attention to detail – Strong proofreading skills for checking grammar, spelling, and formatting.
Customer-focused mindset – You enjoy adding value and ensuring client satisfaction.
Resilience and problem-solving – You thrive in a fast-paced environment and can think on your feet.
A passion for simplicity and efficiency – You focus on streamlining processes and avoiding unnecessary complexity.
The Essentials for the Role
Tech-savviness – Comfortable using tools like Google Suite, Asana, and social media platforms.
Familiarity with project management software such as Trello or Asana is a plus
Proven experience as a PA or full-time Virtual Assistant or in a similar demanding, administrative or support role
Strong organisational and time management skills
Ability to handle multiple tasks and work under pressure
A creative and proactive mindset with the ability to generate new ideas

Benefits

Why join this team?

Days off during the Christmas holiday period
28 days' holiday plus an extra day's holiday for every year
Bereavement leave
Team buddy system for ongoing support
Financial support for training and development
Incredible maternity support packages

Also good to know:
Fully remote working
Working hours: Monday to Friday, 8.30am to 4.30pm UK time / 10.30a to 6.30pm SA time
Lunch Break: 1 Hour
Evenings and weekends may be required occasionally.