Job Description
We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?
Ford’s Electric Vehicles, Digital and Design (EVDD) team is charged with delivering the company’s vision of a fully electric transportation future. EVDD is customer-obsessed, entrepreneurial, and data-driven and is dedicated to delivering industry-leading customer experience for electric vehicle buyers and owners. You’ll join an agile team of doers pioneering our EV future by working collaboratively, staying focused on only what matters, and delivering excellence day in and day out. Join us to make positive change by helping build a better world where every person is free to move and pursue their dreams.
The Administrative Coordinator role within the Connected Vehicle Software organization will be working in a fast-paced working environment that requires flexibility, resilience, and the ability to operate with a high degree of autonomy. This role is often involved in handling confidential business-related data, so candidates should have strong personal integrity and a sense of how, and with whom, to share information. This role requires significant collaboration with other teams, including HR Business Partners, departmental Operations Leads and Chiefs of Staff, and global counterparts.
In this role, you will be responsible for providing comprehensive support for an Executive Director and their team within the Connected Vehicle Software organization.
What You’ll Do…
- Maintains the highest level of confidentiality regarding corporate and personal information.
- Partners with the executive ensuring efficient and effective time management.
- Serves as the executive’s liaison to various internal and external parties. Handles correspondence, prepares reports, and assists with creating presentations.
- Manage calendars for an Executive Director and their direct reports.
- Coordinates meetings, appointments, and travel arrangements. Ensures the executives’ preparedness for meetings and engagements; secures required materials, invites key attendees, and ensures events remain on schedule. Assists with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
- Maintains and organizes Outlook, communications, and folder as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
- Sorts, screens, and distributes incoming and outgoing mail for the executive, highlighting information of interest and/or curating reading material.
- Participates as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
- Optimizes travel arrangements based on the executive’s travel needs and preferences.
- Manages complex itineraries, including any changes, ensuring the executive is aware. Completes related expense reports.
- Coordinates interactions between executive and employees when appropriate.
- Assists with special projects as needed.
- Acknowledges the need for flexibility in scheduling when different time zones are involved.
- Continuously seeks process improvement to increase productivity and efficiency.
- Supports onsite events, when required.
- Always anticipates the needs of the executive and team and proactively addresses issues before they arise.
You'll have…
- Associate’s degree (or equivalent)
- 3+ years’ experience as an executive assistant supporting senior leader(s)
- Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.) records management systems, and other business procedures and terminology
- Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
- Excellent writing, editing, and proofreading skills
- Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
- Ability to work collegially within a team environment in an open concept office area
Even better, you may have…
- Bachelor’s degree or professional associate degree.
- Detail-oriented, organized, and excellent time management skills.
- 3+ years of Microsoft Office Suite experience
- Works well independently with minimal supervision.
- Possess quick learning skills, to learn new software systems and products / cloud tools with ease.
- Responsive, self-starter; takes initiative in resolving issues or concerns.
- Proactively assesses risk and resolves issues prior to them becoming problems for the larger teams.
- Experience working on multiple projects simultaneously while meeting deadlines with changing priorities.
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:
- Immediate medical, dental, vision and prescription drug coverage
- Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
- Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
- Vehicle discount program for employees and family members and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
- Paid time off and the option to purchase additional vacation time.
This position is a salary grade 5.
For more information on salary and benefits, click here: https://fordcareers.co/GSRnon-HTHD
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.
Responsibilities
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