Global Relocation Financial Specialist

SUMMARY

The Global Relocation Financial Specialist is responsible for the division’s end-to-end administration of all financial related transactions, including managing accounts payables/receivables, invoice submission to third party representatives for all shipments, and financial accruals and actuals registration into the Job Costing Module.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

• Prepares payment of vendor invoices, cross-referencing amount invoiced to the established accrual to validate accuracy. 
• Coordinates invoice discrepancies with vendors, making IMIS system adjustments where needed.
• Ensures timely and prompt payment of vendor invoices, capitalizing on all current “quick pay” agreements. 
• Enters Revenue into IMIS for payments received on all shipments.
• Monitors receivables to ensure prompt collection of all transactions.
• Analyzes accrual vs. actual variances to identify operational opportunities for accuracy and efficiency improvement.        
• Ensures consistent and prompt invoicing of all shipments.  
• Provides cost reduction initiatives
• Reconciles weekly vendor wire report’s accuracy, provides Accounting with corrected transactions.
• Prepares tax related transactions on relative commercial shipments
• Processes transferee expense reports on relative national account/commercial  shipments
• Prepares and submits client directed financial reporting
• Reviews account reconciliation reports
• Provides general International Group departmental and inter-departmental support, as needed.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SPECIAL SKILLS AND ABILITIES

• Basic computer skills including working knowledge of Outlook and Word.  Proficiency with Excel.
• Ability to withstand pressure inherent in time-sensitive international transportation environment.
• Strong decision-making problem solving capabilities.
• Strong time management skills.
• Detail oriented.
• Ability to professionally communicate with internal staff and external suppliers.

EDUCATION and/or EXPERIENCE 

College degree (Logistics/Transportation/Accounting) preferred or equivalent combination of education and experience.   Working knowledge of domestic and international shipping chain and solid understanding of supporting US government tenders.

LANGUAGE SKILLS 

Ability to write routine reports and correspondence.   Must have strong communication skills, both oral and written. Ability to communicate in a professional manner with all levels of employee.

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.   Ability to compute rate, ratio, and percent.

REASONING ABILITY 

Ability to apply common sense understanding to carry out detailed written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations. 

CERTIFICATES, LICENSES, REGISTRATIONS 

None

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to sit.  The employee is occasionally required to stand, walk, and stoop.  The employee must occasionally lift and/or move up to 25 pounds.  

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The working conditions are those of a normal office environment with the absence of disagreeable elements.   The noise level in the work environment is usually moderate.

EOE, including disability/vets