Temporary Administrative Assistant

Department

Booth Strategic Initiatives 1

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Information

Job Summary:

The Temporary Administrative Assistant for Strategic Initiatives is primarily responsible for administrative functions of the Data Governance Department. Specifically, this temporary position will support coordination various data and research input, including meeting updates. The person is responsible for reporting regular updates to the team in a timely manner. This is a part-time, temporary, remote position for up to 9 months.

Responsibilities:

• Supports the work of the Chicago Booth Data Governance Department.
• Serves as the primary data coordinator for the Research Data Inventory Application.
• Provides research data updates, and regular reports on project statuses.
• Oversees the Research Data Inventory Application project.
• Manages, organizes, inputs and archives research data for Chicago Booth.
• Assists with research data acquisition process and intake form.
• Coordinates basic meetings for project management and advancement.
• Works with the Director of Data Governance and Stewardship to ensure we are maintaining the proper processes and regulatory requirements.
• Solves problems.
• Recommends process improvements.
• Performs other related work as needed.

Competencies:

• Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, faculty, and the general public.
• Demonstrated relationship management skills.
• Teamwork, collaboration, and conflict management skills.
• Work independently and as part of a team; take direction and achieve consensus.
• Excellent organizational, project management, and analytical skills.
• Manage day-to-day duties with efficiency and coordinate multiple long-term projects effectively.
• Excellent interpersonal skills, including outstanding judgment, discretion, and a strong ethical approach to decision-making.  
• Demonstrate a high level of sensitivity and discretion when dealing with confidential situations and effectively communicating with faculty, students, and various administrative offices at all levels of the University.
• Independently and proactively resolve problems, ensure close attention to detail, prioritize work, and take appropriate actions without advanced approval.
• Demonstrated flexibility and multi-task on frequent and constantly changing demands.
• Familiarity with the academic research enterprise and higher education structures.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

• High school diploma/GED required.
• Degree in higher education.

Experience:

• Proven experience in identifying needs, proposing, and implementing solutions in administrative processes with sound judgment and capacity to balance competing goals required.

Technical Knowledge or Skills:

• Proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, Box, Qualtrics, and Adobe required.
• Proficient at managing and organizing large data sets required.
• Familiarity with web-based information management systems preferred.
• Knowledge of research data required.

Working Conditions and Physical Requirements:

• This is a remote position.
• This is a part-time position of approximately 17 hours per week.
• Role will last roughly 9 months.

Required Documents:

• Resume/CV
• Cover Letter
• References Contact Information (3)

Job Family

Temporary Staff

Scheduled Weekly Hours

17.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$16.20 - $17.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.