Manager, Fiscal Support

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Closing Date:

12/18/2024

Type of Position:

Management - Operations

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Geriatrics Administration

Department's Website:

Summary of Job Duties:

The Fiscal Support Manager plays a key role in the Department of Geriatrics and the Reynolds Institute on Aging (RIOA), reporting directly to the Administrator. This position manages daily operations, ensuring compliance with policies and streamlining processes to enhance supply chain and business efficiencies. As the Workday expert for the department, the manager also leads financial oversight, including monitoring expenditures, preparing variance reports, and authorizing procurement and grant proposals. Additionally, the role involves supporting faculty, coordinating operational improvements across satellite sites, managing contracts, developing budgets, and overseeing payroll adjustments and facilities management. The Fiscal Support Manager is a vital part of the RIOA Executive Leadership team and liaises with both internal and external stakeholders to foster collaboration and uphold departmental goals.

Qualifications:

• Bachelor's degree in accounting, finance, math, business, or related field plus five (5) years of management/operations experience preferably in a healthcare setting. 

• Proficient in Microsoft Office (Outlook, Word, and Excel), excellent communication/writing skills, and strong analytical skills.

Preferred Qualifications:

• Master’s degree in business administration or accounting plus three (3) years of management, finance, and operations experience preferably in a healthcare setting. 

• Completion of the UAMS Grants Management Certification Program.

• Workday experience. 

Additional Information:

Responsibilities:

• Directs day-to-day business operations of the department and institute.

• Provides high-level support for faculty and trains staff on business workflow processes.

• Focuses on implementing a value-added approach to streamline and improve business processes.

• Serves as an approving authority for the department and institute on Workday transactions that include purchase requisitions, spend authorizations, and expense reports.

• Reviews grant proposals and research protocols to ensure alignment with the missions of UAMS and the department and in compliance with institutional policies/procedures and funding agency guidelines.

• Serves as a delegate for electronic signatory for grant applications submitted through MUSE.

• Provides grants management support for principal investigators and research faculty in partnership with the Office of Sponsored Programs Administrative Network (OSPAN), Grants Accounting Office, and the Office of Research and Sponsored Programs (ORSP).

• Optimizes operational efficiencies for supply chain management.

• Facilitates resolution of operational issues and serves as the lead Workday resource expert for the department and institute.

• Directs special projects and community outreach events to enhance external partners and stakeholders.

• Reviews current operational processes and implements business improvement processes to maximize work output.

• Processes Justification for Recruitment (JFR) for new faculty recruitment and FacFacts FTE allocations and assists with facilities management, RIOA website content updates, and RIOA newsletters.

• Works closely with the Administrator in carrying out all financial responsibilities for the Department and Institute including annual budget preparation, capital budget requests, and monitoring of departmental expenditures across all funds to ensure accurate postings, preparation of monthly variance reports, and quarterly faculty incentives.

• Processes Workday cost allocations, payroll accounting adjustments, and manual journal entries and generates Blackbaud foundation reports.

• Reviews monthly grant reports to ensure expenditures align with the budget approved by the sponsor.

• Implements resource optimization initiatives.

• Participates in the UAMS Grants Management Program Alumni (GMPA) meetings and workshops to keep abreast of important updates in grants administration.

• Reviews contracts in the NTRACTS management system including Revenue Contract Analysis (RCA).

• Prepares financial/workforce budget forecasts and projections and analyzes data.

• Initiates strategy planning and implements strategic initiatives for the department and institute.

• Provides ongoing decision support and analytics and monitors the environment/market for future impact on change management.

• Seeks opportunities to expand research infrastructure, community outreach programs, and educational efforts focusing on the aging population.

• Directs process enhancement strategies for the seven Centers on Aging satellite sites located throughout the state of Arkansas.

• Collaborates with other colleges and institutes and serves as a liaison to internal/external stakeholders and campus operations.

• Collaborates with the integrated clinical enterprise on shared strategic initiatives and clinical service program development.

• Serves as a member of the RIOA Executive Leadership team.

• Assist with RIOA Advisory Board meetings, RIOA building-related events, Geriatrics conferences, and special projects.

• Complies reports for internal requirements and for external agencies as necessary.

• Attends relevant Workday training and other educational opportunities to enhance professional development within the department.

• May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting

Frequent Physical Activity:

Feeling, Hearing, Manipulate items with fingers, including keyboarding, Talking

Occasional Physical Activity:

Crawling, Crouching, Kneeling, Reaching, Standing, Stooping, Walking

Benefits Eligible:

Yes