Payroll and Benefit Manager - Remote

Join BoldAge PACE and Make a Difference! 

 BE PART OF OUR MISSION!

Are you passionate about helping older adults live meaningful, independent lives at home with grace and dignity? BoldAge PACE is an all-inclusive program of care, personalized to meet the individual health and well-being needs of our participants. Our approach is simple: We listen to our participants and their caregivers to truly understand their needs and desires.

Why work with us?

A People First Environment: We make what is important to those we serve important to us.

Make an Impact: Enhance the quality of life for seniors. 

Professional Growth: Access to training and career development.

Competitive Compensation: BoldAge offers a robust benefits package, including medical, dental, paid time off, 401K, life insurance, tuition reimbursement, flexible spending account, and an employee assistance program.

BoldAge PACE is a mission-driven organization operating across multiple states and growing! We are seeking an experienced Payroll and Benefits Manager to lead and develop a team responsible for payroll operations and benefits administration. This role offers the opportunity to oversee critical HR functions that directly impact the employee experience while driving process efficiency and compliance.

Payroll and Benefit Manager - Remote

Position Summary:

The Payroll and Benefits Manager will oversee all aspects of multi-state payroll processing, benefits administration, and compliance, while leading a team of payroll and benefits professionals. This position requires a “working” manager who will serve as a strong leader who can mentor staff, manage workflows, and ensure seamless operations across all related systems and processes.

Key Responsibilities:

Team Leadership:

• Oversee and manage the payroll and benefits team, ensuring high performance and professional growth.

• Delegate responsibilities, monitor workflows, and provide coaching and mentorship to team members.

• Foster a collaborative and service-oriented team culture that supports employees and leadership.

Payroll Management:

• Manage and ensure accurate, on-time processing of multi-state payroll for [500-700 employees].

• Audit payroll reports and data to ensure accuracy, resolving discrepancies promptly.

• Ensure compliance with federal, state, and local payroll laws, including tax filings, garnishments, and reporting requirements.

• Prepare and provide detailed payroll reports for annual audits, including but not limited to 401(k) audits, workers’ compensation audits, and other required financial or compliance audits.

• Oversee year-end payroll processes, including W-2 preparation and distribution.

Benefits Administration:

• Administer and manage comprehensive employee benefits programs, including health insurance, 401(k), FSA, HSA, and other offerings.

• Lead annual open enrollment processes, including communication, employee education, and system updates.

• Ensure accurate and timely data feeds between HRIS and benefit carriers.

• Partner with vendors to resolve issues and optimize plan performance.

HRIS and Systems Management:

• Oversee payroll and benefits configurations within the HRIS (ADP) to ensure seamless integrations.

• Generate and analyze payroll and benefits reports for leadership and compliance purposes.

• Continuously review systems and processes to identify and implement improvements.

Compliance and Reporting:

• Stay updated on federal, state, and local regulations, ensuring organizational compliance with payroll and benefits laws.

• Prepare and submit required compliance reports, including ACA filings and tax reports.

• Partner with HR and Finance leadership to align payroll and benefits processes with organizational goals.

Qualifications:

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.

• 5+ years of payroll and benefits experience, including multi-state payroll management.

• 3+ years of experience managing and developing staff.

• Advanced knowledge of payroll and benefits regulations, including FLSA, ACA, and retirement compliance.

• Experience preparing reports for financial audits, including 401(k) and workers’ compensation audits.

• Proficiency in HRIS and payroll software ADP preferred.

• Excellent leadership, analytical, and organizational skills with a strong attention to detail.

• Certifications such as CPP (Certified Payroll Professional) or SHRM-CP are highly desirable.

BoldAge PACE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.