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Part-time Remote Logistics Project Assistant

Remote:

Full Remote

Contract:

Part time

Experience:

Mid-level (2-5 years)

Work from:

South Africa

Offer summary

Qualifications:

Postgraduate diploma or degree in logistics or related field, 3-5 years of experience in a similar role, High knowledge of procurement processes, Excellent organizational and IT skills.

Key responsabilities:

Manage trip and expedition matrices
Liaise with third parties for bookings and supplies

RecruitMyMom.co.za Human Resources, Staffing & Recruiting SME https://www.recruitmymom.co.za/

11 - 50 Employees

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Job description

This is a remote position.

This conservation foundation seeks to understand and protect Africa’s key water sources through active expeditions, conservation projects and informed science. The Logistics Project Assistant will be responsible for supporting the Logistics and Procurement Manager to ensure that the trips, functions and expeditions are efficiently planned, coordinated and executed, while establishing strong partnerships with suppliers and third parties to execute cost-effective procurement strategies. This is a 1-year contract which may be renewed. 6-7 hours per day, mostly remote but ideally situated in Cape Town, occasional hook-ups with team members in Cape Town.

Responsibilities and Duties:

Initiate, complete and manage trip and expedition matrices
Follow-up with all trip and expedition participants to ensure all elements of forms, travel, paperwork and logistics are in place and understood
Monitor and follow-up with all parties involved in trips and expeditions to ensure that all project requirements etc are in place and delivered on time
Liaise and communicate with third parties (stakeholders, suppliers, travel, accommodation etc.) for bookings, quotes, support
Execute direct online travel and accommodation bookings when required
Ensure that supplies are ordered in a timely fashion and that budgetary requirements are respected
Stock management and monitoring of all equipment and supplies, and identify when restocks are required
Updating and managing stock inventory sheets pre and post expedition
Implement best practice procurement principles, policies and processes to improve operational and financial performance
Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
Maintain accurate purchase and pricing records
Deliver solutions to procurement problems while maintaining high levels of quality and service within budgetary requirements
Assist the accounts department in ensuring the completion and filing of necessary expenses and other financial claims and paperwork

Working Hours / Place of Work:
The Logistics Project Assistant position will be based in Cape Town where the candidate will be required to work remotely for up to 160 hrs a month with flexible working hours from Monday to Friday. It’s important to note however, that the inherent nature of the job will require that the candidate is both willing and able to work early/late hours and over weekends if/when required, to meet the operational requirements of trips, events and expeditions that are underway. Any hours worked in excess of the monthly quota will need to be pre-approved by the Executive Director and shall be remunerated.

Requirements

3-5 years of experience in a similar role, any prior experience within a conservation or non-profit organisation is highly advantageous
A postgraduate diploma or degree in procurement, logistics, supply chain management, project management or other related field of study
High degree of knowledge and understanding of a variety of components of procurement
Excellent organisational and analytical skills
Excellent IT skills and understanding of Microsoft Office and the Google Suite
Excellent communications skills (both oral and written) with the ability to communicate confidently within the organization and with external parties
Strong capacity to work independently, manage time and competing priorities
Able to respond timeously to any issues as they present and a natural willingness to problem-solve and provide workable solutions
Able to work well under pressure and handle emergency and stressful situations
Strong initiative, perseverance, and resilience
Keen attention to detail and accuracy
Good team player with experience working with culturally diverse teams