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Part-time Remote Personal Assistant to the CEO

Remote:

Full Remote

Contract:

Part time

Experience:

Expert & Leadership (>10 years)

Work from:

South Africa

RecruitMyMom.co.za Human Resources, Staffing & Recruiting SME https://www.recruitmymom.co.za/

11 - 50 Employees

See more RecruitMyMom.co.za offers

Job description

This is a remote position.

We are seeking a highly organised and detail-oriented remote Personal Assistant to provide comprehensive administrative support to the CEO. This role requires a proactive and proactive individual with excellent communication and organisational skills. This is a part-time role requiring 5 - 10 hours per week.

Key Deliverables:

Respond to emails and Whatsapp messages within 4 business hours

Ensure all calendar entries have the correct invitees and location/zoom details etc.

Ensure the Director has all the info required, including meeting papers and correspondence, for each meeting in the diary

Ensure events are organised and run smoothly

Act as ‘Gatekeeper’ to the MD’s diary

Post socials and podcast info in a timely fashion

Maintain ‘Directors Dashboard’ of key management information

Role Responsibilities:

Ensure Director’s emails, diary and ‘To Do’ list are up to date

To respond to emails on the Directors behalf or refer them on the other or the Director if needed

Liaising with the team, suppliers and clients on behalf of the Director

Support the wider business with administrative tasks

Delegate work to the Team in the Director’s absence

Implement and maintain business processes and procedures

Post social content

Prepare podcasts for publication and post on socials and You Tube

Example Tasks:

Conducting research and presenting comparisons in spreadsheets

Collating information and updating ongoing project files and metrics

Preparing PowerPoint/Canva presentations for internal and external use

Creating and reviewing contracts on behalf of the Director

Sourcing and ordering items online, e.g., stationery, IT equipment, gifts

Writing, editing, and reviewing outgoing correspondence

Organising events and liaising with clients and other team members on a regular basis

Requirements

Impeccable organisational skills and attention to detail
Discretion and personal integrity
Great communication and relationship building skills (via phone, email, and Whatsapp)
Excellent customer service skills and the ability to adapt to different clients
Logical and pragmatic problem solving skills
Strong sense of personal responsibility and ability to complete tasks with minimal supervision
An Under-Promise-Over-Deliver attitude
Proficient with IT (Microsoft Office, Task Management systems etc.)
Ideally a track record of working as an PA